Onboarding Specialist

mPokket; Kolkata District; On-site; INR 420,000 - 600,000; Full time

Job summary

mPokket is seeking an HR Operations specialist to manage joining documents, verification, and HRIS creation, ensuring all onboarding files are complete and audit-ready.

You will initiate BGVs for new joiners, coordinate with vendors/employees to resolve discrepancies, and maintain lifecycle data in HRIS with regular audits.

Qualifications

• 2/3 years of experience in HR Operations with exposure to BGV, HRIS, attendance, payroll inputs, & compliance.
• Strong understanding of HR operations, onboarding, exit processes, and statutory compliance.
• Should have sound knowledge of MS Office (Word, Excel & PowerPoint).
• Good communication (verbal & written) and stakeholder management skills.

Responsibilities

• Manage joining documents, verification of records, and HRIS creation.
• Initiate BGV cases immediately after joining and ensure documents are complete for verification.
• Ensure onboarding files are complete and audit-ready.
• Initiate and track BGV for new joiners.
• Coordinate with vendors, employees, and elevate discrepancies.
• Update employee lifecycle data in HRIS.
• Run periodic data audits and share reports/MIS as needed.
• Reconcile monthly attendance and leave records.
• Resolve missing punches and discrepancies before payroll cut-off.
• Track probation timelines and follow up with managers.
• Issue confirmation/extension documents and update HRIS.
• Manage exit documentation, clearance, system deactivation, and F&F inputs.
• Issue relieving and experience letters.
• Manage employee registrations, updates, and query resolution.
• Support PF transfers/withdrawals and ESIC processes.
• Maintain updated, complete digital and physical files with BGV and statutory documents.

Skills

BGV

HRIS

Attendance management

Payroll inputs

Compliance

Stakeholder management

Tools

MS Office

Job description

Manage joining documents, verification of records, and HRIS creation.

Initiate BGV cases immediately after joining and ensure documents are complete for verification.

Ensure onboarding files are complete and audit-ready.

Initiate and track BGV for new joiners.

Coordinate with vendors, employees, and elevate discrepancies.

C. HRIS Management & Data Updation

Update employee lifecycle data in HRIS.

Run periodic data audits and share reports/MIS as needed.

D. Attendance & Leave Management

Reconcile monthly attendance and leave records.

Resolve missing punches and discrepancies before payroll cut-off.

Track probation timelines and follow up with managers.

Issue confirmation/extension documents and update HRIS.

Exit & Offboarding Management

Manage exit documentation, clearance, system deactivation, and F&F inputs.

Issue relieving and experience letters.

G. Statutory Compliance - PF & ESIC

Manage employee registrations, updates, and query resolution.

Support PF transfers/withdrawals and ESIC processes.

H. Employee Records & Compliance

Maintain updated, complete digital and physical files with BGV and statutory documents.

Qualifications/Requirements:

Preferred Qualifications:

Education & Other Skills

2/3 years of experience in HR Operations with exposure to BGV, HRIS, attendance, payroll inputs, & compliance.

Strong understanding of HR operations, onboarding, exit processes, and statutory compliance.

Should have sound knowledge of MS Office (Word, Excel & Power point).

Good communication (verbal & written) and stakeholder management skills.

Problem-solving mindset, disciplined, positive approach, enthusiastic and a sense of ownership.

Should have high collaboration skills to work with multiple stakeholders in the department.

Ability to maintain confidentiality and integrity