Executive- HR Operations

MALABAR GOLD & DIAMONDS; Kozhikode district; On-site; INR 600,000 - 800,000; Full time

Job summary

MALABAR GOLD & DIAMONDS in Kozhikode district, Kerala, seeks an Executive - HR Operations to own payroll processing, statutory compliance, and employee data management from onboarding to exit. You will handle joining formalities, attendance, leave tracking, F&F settlements, HRIS updates, and audits, ensuring an exceptional employee experience while safeguarding confidentiality.

The role requires 3–6 years of hands-on experience, a Masters in HR, strong Excel skills, and knowledge of

Qualifications

• Minimum 3–6 years of core HR Operations and payroll experience.
• Masters degree in HR or related field (MBA/PGDM preferred).
• Hands-on with HRIS and payroll portals (PF/ESIC portals).

Responsibilities

• Oversee joining formalities, document verification, and smooth induction of new hires.
• Maintain error-free employee records and HRIS data in real time.
• Manage offboarding, F&F settlements, and exit interviews.
• Prepare offer, appointment, appraisal letters and experience certificates.
• Manage attendance, leaves, and inputs for payroll processing.
• Ensure compliance with PF, ESIC, PT, and Labour Welfare Fund requirements.
• Act as first point of contact for payroll queries and deductions.
• Assist internal/external HR audits and prepare HR MIS reports.

Skills

Payroll

HR Operations

MS Excel

Compliance knowledge

Communication skills

Education

Masters in HR / MBA HR

Tools

HRIS

Job description

As an Executive - HR Operations, you will be the backbone of our HR department, ensuring smooth day-to-day operations from onboarding to exit. You will take complete ownership of payroll processing, statutory compliances (PF, ESIC, PT, etc.), employee data management, and grievance resolution to ensure an exceptional employee experience.

Key Responsibilities:

• Oversee the complete joining formalities, document verification, background verification (BGV) coordination, and smooth induction of new hires.
• Maintain and update error-free employee records, digital files, and HRIS systems on a real-time basis.
• Handle the entire offboarding process, including resignation acceptance, clearance coordination, Full & Final (F&F) settlements, and conducting exit interviews.
• Prepare and issue all employee-related letters, including Offer Letters, Appointment Letters, Appraisal Letters, and Experience Certificates.
• Manage monthly attendance, leave records, and inputs for accurate and timely salary processing.
• Ensure strict adherence to labor laws, including the timely filing, monthly chalans, and management of PF (Provident Fund), ESIC, Professional Tax (PT), and Labour Welfare Fund (LWF).
• Act as the primary point of contact for employee queries regarding payroll, deductions, PF transfers, ESIC benefits, and leave policies.
• Assist in internal and external HR audits. Prepare monthly HR MIS reports, headcount trackers, and attrition analysis for the leadership team.

Requirements:

• Minimum 3 to 6 years of core experience in HR Operations and Payroll Management.
• Masters degree in Human Resources, Business Administration, or a related field
• Hands-on experience with HRIS software and Payroll portals (e.g., PF/ESIC government portals).
• Advanced proficiency in MS Excel (VLOOKUP, Pivot Tables, formulas) is a must.
• Deep understanding of Indian statutory compliances, payroll structures, and labor laws.
• Strong communication skills, excellent problem-solving abilities, high attention to detail, and the ability to handle confidential data with integrity.