Onboarding Specialist

Purview Services; Ernakulam; On-site; INR 300,000 - 600,000; Full time

Job summary

Purview Services is seeking an HR Executive to manage end-to-end onboarding, background verification (BGV), and employee documentation, ensuring a smooth joining experience and strict compliance. The role coordinates with IT, Admin and other departments for new joiner readiness, conducts induction sessions, and maintains accurate records in HRMS with attention to data integrity.

Ideal candidates have 1–4 years of HR operations/onboarding/BGV experience and a solid understanding of HR processes

Qualifications

• Bachelor's degree in HR or related field preferred.
• 1–4 years of experience in HR operations/onboarding/BGV.
• Good understanding of HR processes and compliance.
• Strong organizational and coordination skills.
• Attention to detail and data accuracy.
• Good communication and interpersonal skills.
• Familiarity with HRMS tools is a plus.

Responsibilities

• Onboard new hires end-to-end and manage onboarding process.
• Coordinate joining formalities and schedules.
• Prepare and share offer letters, appointment letters, and onboarding kits.
• Conduct induction/orientation sessions.
• Liaise with IT, Admin, and other departments for new joiner readiness.
• Ensure smooth Day 1 experience for employees.
• Initiate and track BGV checks through vendors or internal systems.
• Verify candidate details such as employment history, education, and identity.
• Follow up with candidates and vendors for pending verifications.
• Highlight discrepancies and escalated issues as required.
• Maintain BGV reports and ensure closure within defined timelines.
• Collect and verify employee documents (ID proof, education, experience, etc.).
• Maintain employee records (digital and physical files).
• Ensure compliance with company policies and statutory requirements.
• Update HR systems with accurate employee data.
• Support audits by maintaining proper documentation.

Skills

Onboarding management

BGV checks

Documentation

HR processes

Communication skills

Attention to detail

Coordination

HRMS tools

Education

Bachelor's degree in HR or related field

Tools

HRMS tools

Job description

Role & responsibilities

Role Overviews

We are looking for an HR Executive to manage end-to-end onboarding, background verification (BGV), and employee documentation processes. The role ensures a smooth employee joining experience while maintaining compliance and data accuracy.

Key Responsibilities

1. Onboarding

• Manage end-to-end onboarding process for new hires
• Coordinate with candidates for joining formalities and schedules
• Prepare and share offer letters, appointment letters, and onboarding kits
• Conduct induction/orientation sessions
• Liaise with IT, Admin, and other departments for new joiner readiness
• Ensure smooth Day 1 experience for employees

2. Background Verification (BGV)

• Initiate and track BGV checks through vendors or internal systems
• Verify candidate details such as employment history, education, and identity
• Follow up with candidates and vendors for pending verifications
• Highlight discrepancies and escalated issues as required
• Maintain BGV reports and ensure closure within defined timelines

3. Documentation & Compliance

• Collect and verify employee documents (ID proof, education, experience, etc.)
• Maintain employee records (digital and physical files)
• Ensure compliance with company policies and statutory requirements
• Update HR systems with accurate employee data
• Support audits by maintaining proper documentation

Required Skills & Qualifications

• Bachelors degree (HR or related field preferred)
• 1–4 years of experience in HR operations/onboarding/BGV
• Good understanding of HR processes and compliance
• Strong organizational and coordination skills
• Attention to detail and data accuracy
• Good communication and interpersonal skills
• Familiarity with HRMS tools is a plus