Onboarding Specialist

Purview Services; Coimbatore District; On-site; INR 260,000 - 380,000; Full time

Job summary

Purview Services is seeking an HR Executive to manage end-to-end onboarding, background verification, and employee documentation. The role ensures a smooth joining experience while maintaining compliance and data accuracy.

You will coordinate with IT, Admin, and other departments, prepare letters, and support audits. Candidate should have 1–4 years of HR operations experience and familiarity with HRMS tools.

Qualifications

• Bachelor's degree in HR or related field.
• 1–4 years of experience in HR operations onboarding or BGV.
• Strong knowledge of HR processes and compliance.
• Excellent organizational and coordination abilities.
• Attention to detail and data accuracy.
• Good communication and interpersonal skills.
• Familiarity with HRMS tools is a plus.

Responsibilities

• Manage end-to-end onboarding for new hires.
• Coordinate joining formalities and schedules.
• Prepare and share offer letters, appointment letters, onboarding kits.
• Conduct induction/orientation sessions.
• Liaise with IT, Admin and other departments for new joiner readiness.
• Ensure Day 1 experience for employees.
• Initiate and track BGV checks through vendors or internal systems.
• Verify employment history, education, and identity.
• Follow up with candidates and vendors for verifications.
• Highlight discrepancies and escalate issues as required.
• Maintain BGV reports and ensure closure within defined timelines.
• Collect and verify employee documents; maintain records.
• Ensure compliance with policies and statutory requirements.
• Update HR systems with accurate data.
• Support audits with proper documentation.

Job description

Role & responsibilities

Role Overviews

We are looking for an HR Executive to manage end-to-end onboarding, background verification (BGV), and employee documentation processes. The role ensures a smooth employee joining experience while maintaining compliance and data accuracy.

Key Responsibilities

1. Onboarding

• Manage end-to-end onboarding process for new hires
• Coordinate with candidates for joining formalities and schedules
• Prepare and share offer letters, appointment letters, and onboarding kits
• Conduct induction/orientation sessions
• Liaise with IT, Admin, and other departments for new joiner readiness
• Ensure smooth Day 1 experience for employees

2. Background Verification (BGV)

• Initiate and track BGV checks through vendors or internal systems
• Verify candidate details such as employment history, education, and identity
• Follow up with candidates and vendors for pending verifications
• Highlight discrepancies and escalated issues as required
• Maintain BGV reports and ensure closure within defined timelines

3. Documentation & Compliance

• Collect and verify employee documents (ID proof, education, experience, etc.)
• Maintain employee records (digital and physical files)
• Ensure compliance with company policies and statutory requirements
• Update HR systems with accurate employee data
• Support audits by maintaining proper documentation

Required Skills & Qualifications

• Bachelors degree (HR or related field preferred)
• 1–4 years of experience in HR operations/onboarding/BGV
• Good understanding of HR processes and compliance
• Strong organizational and coordination skills
• Attention to detail and data accuracy
• Good communication and interpersonal skills
• Familiarity with HRMS tools is a plus