Executive Assistant To Managing Director

Parth Engineering; Agra District; Sur place; INR 400 000 - 700 000; Plein temps

Résumé du poste

An Auto Components Manufacturer in Agra is seeking an Executive Assistant to the Managing Director. You will act as the MD's voice, delegate tasks, and ensure follow-through until completion.

The role requires 3–5 years of EA/PA experience, strong MS Excel and Word skills, and excellent English communication. You will coordinate calendars, emails, calls, travel, and occasional personal errands for the MD.

Qualifications

• 3–5 years of EA/PA/office coordination experience.
• Graduate with secretarial course or diploma preferred.
• Excellent follow-up and task-tracking skills.
• Confident in getting work done from colleagues, including seniors.
• Solid MS Excel (VLOOKUP, PivotTables) and Word skills.
• Strong written and spoken English.
• Proficient in Google search and online research.
• Honest, discreet with confidential information.
• Stable work history; willingness to handle personal coordination tasks for MD.
• Residence within ~45 minutes of the office.

Responsabilités

• Delegate daily tasks to staff for the MD, set deadlines, and record them.
• Follow up on tasks until closed; escalate when deadlines slip.
• Manage the MD's emails; draft replies and routine correspondence.
• Handle calls for the MD and coordinate with internal teams, vendors, clients.
• Maintain trackers/reports in Excel and prepare letters in Word.
• Do online research on topics assigned by the MD.
• Schedule meetings and manage the MD's calendar; coordinate travel.
• Coordinate the MD's personal errands and bookings.
• Supervise an office assistant for errands and tasks.
• Gradually take over routine admin work, excluding decision-making.

Connaissances

Executive Assistant experience

MS Excel

MS Word

English proficiency

Research skills

Discretion

Reliability

Stable work history

Time management

Google search

Formation

Graduate with secretarial course/diploma

Outils

MS Excel

MS Word

Outlook

Description du poste

Job Title: Executive Assistant to Managing Director

Company: An Auto Components Manufacturer
Location: Agra
Experience: 3 to 5 years

About the Role

We're looking for a sharp, proactive Executive Assistant who will act as the MD's voice across the organisation. This is not a conventional secretarial role. You will delegate tasks to team members on the MDs behalf, get commitments, and follow up until the work is done.

Roles & Responsibilities

• Delegate daily tasks to staff on behalf of the MD, get a committed completion date and time, and record them in the Delegation Sheet
• Follow up on every task until it is closed, and elevate to the MD when deadlines slip
• Manage the MD’s email (Outlook/Gmail): read incoming mail, draft and send replies, and take over routine correspondence within the first month
• Handle calls forwarded by the MD, and coordinate directly with internal teams, vendors and clients
• Maintain trackers, reports and data in Excel, and prepare letters, emails and documents in Word
• Do online research on topics assigned by the MD and compile findings
• Schedule meetings, manage the MD’s calendar, and coordinate travel
• Coordinate the MD’s personal errands and bookings (tickets, reservations, home repairs, etc.)
• Supervise an office assistant (runner) for errands and office work
• Gradually take over all of the MD’s routine and administrative work, except decision-making

Preferred Candidate Profile

• 3–5 years of experience as an Executive Assistant, Secretary or PA to an MD/Director, or as an Office Coordinator with strong admin experience
• Graduate; a secretarial course or diploma is preferred
• Excellent follow-up skills are a must. You keep track of a growing task list and close every item
• Confident in getting work done from colleagues, including senior employees
• Good working knowledge of MS Excel (VLOOKUP, Pivot Tables, linking sheets) and MS Word
• Good written and spoken English; shorthand is an advantage
• Skilled at Google search and online research
• Honest, reliable and discreet with confidential information
• Stable work history, not frequent job changes
• Willing to handle the MD’s personal coordination tasks
• Preferably living within about 45 minutes of the office