Executive Assistant To Managing Director

ShivamCondev Private Limited; Bhubaneswar Municipal Corporation; In loco; INR 250.000 - 350.000; Tempo pieno

Descrizione del lavoro

ShivamCondev Private Limited is seeking an organized administrator to act as the primary coordination point for MD communications from project sites and head office. You will maintain real-time trackers, manage MIS and reports in MS Excel, and ensure confidential information is handled with discretion.

The role requires exceptional communication skills, strong follow-up, and the ability to coordinate with site teams and department heads in a fast-paced project environment.

Competenze

• Excellent verbal and written communication skills.
• Strong data organization and record keeping.
• Discretion and handling of confidential information.
• High level of organization and proactive coordination.
• Ability to manage multiple tasks in a fast-paced project environment.

Mansioni

• Act as the primary coordination point for communication and information reaching the MD from project sites and Headoffice teams.
• Ensure that letters, emails, reports, notices and important communications received from project sites are brought to the MD's attention in real time.
• Monitor and communicate project-site grievances, critical queries, operational issues and urgent matters to the MD on a top-priority basis.
• Maintain a systematic real-time tracker of site communications, queries, grievances, instructions and follow-ups.
• Ensure timely follow-up on matters assigned or instructed by the MD and maintain proper records of action taken.
• Prepare, maintain and update MIS, reports, data sheets, trackers and management records using MS Excel.
• Maintain and organize both physical and electronic records/documents, ensuring easy retrieval whenever required.
• Assist the MD in reviewing and organizing project-related data, correspondence, reports and documentation.
• Coordinate with project/site teams, department heads of the Head Office to obtain required information and updates.
• Maintain proper documentation of important communications, decisions, instructions and follow-up actions.
• Handle confidential information with high discretion and professionalism.
• Support the MD in day-to-day administrative, coordination and documentation requirements.

Conoscenze

Verbal communication

Written communication

Coordination

Documentation

Discretion with confidential info

Organization

Attention to detail

Strumenti

MS Excel

Descrizione del lavoro

Role & responsibilities

• Act as the primary coordination point for communication and information reaching the MD from project sites and Headoffice teams.
• Ensure that letters, emails, reports, notices and important communications received from project sites are brought to the MD's attention in real time.
• Monitor and communicate project-site grievances, critical queries, operational issues and urgent matters to the MD on a top-priority basis.
• Maintain a systematic real-time tracker of site communications, queries, grievances, instructions and follow-ups.
• Ensure timely follow-up on matters assigned or instructed by the MD and maintain proper records of action taken.
• Prepare, maintain and update MIS, reports, data sheets, trackers and management records using MS Excel.
• Maintain and organize both physical and electronic records/documents, ensuring easy retrieval whenever required.
• Assist the MD in reviewing and organizing project-related data, correspondence, reports and documentation.
• Coordinate with project/site teams, department heads of the Head Office to obtain required information and updates.
• Maintain proper documentation of important communications, decisions, instructions and follow-up actions.
• Handle confidential information with high discretion and professionalism.
• Support the MD in day-to-day administrative, coordination and documentation requirements.

Preferred candidate profile

• Female candidate with a mature and professional personality.
• Excellent verbal and written communication skills.
• Confident, composed and capable of communicating effectively with senior management, project heads and site teams.
• Excellent command of MS Excel, including data management, trackers, MIS and reporting.
• Strong skills in data organization, record keeping and document management.
• Tech-savvy and comfortable working with computer-based documentation and digital records.
• Strong attention to detail with excellent follow-up and coordination skills.
• Ability to identify urgent and critical matters and elevate them to the MD without delay.
• Ability to work with confidential and sensitive information.
• Highly organized, responsible, proactive and capable of working in a fast-paced project environment.
• Immediate joiner preferred.