Executive Assistant To Managing Director (EA To MD)

Kudu Knit Process; Ludhiana; On-site; INR 600,000 - 900,000; Full time

Job summary

Kudu Knit Process is seeking an Executive Assistant to the Managing Director to provide comprehensive administrative and coordination support. The role involves managing the MD's calendar, coordinating with internal departments and external stakeholders, preparing reports, and maintaining confidential records to ensure smooth execution of management priorities.

The candidate should be highly organized with strong MS Office skills, excellent communication, and the ability to work independently in

Qualifications

• Graduate in any discipline; MBA or postgraduate qualification is an added advantage.
• 3–8 years of relevant experience as an Executive Assistant, Personal Assistant, or Management Coordinator.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
• Coordinate with departmental heads, senior management, clients, vendors, and other stakeholders on behalf of the MD.
• Prepare meeting agendas, presentations, MOMs, MIS reports, and follow-up trackers.
• Monitor important assignments and ensure timely completion of tasks delegated by the MD.
• Handle emails, official correspondence, calls, and other communications professionally.
• Organize management and review meetings, business discussions, and official events.

Skills

Excellent communication

Organizational skills

Calendar management

Stakeholder coordination

Education

Graduate degree

MBA / postgraduate

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

Job Summary:-

We are looking for a highly organized, proactive, and professional Executive Assistant to the Managing Director to provide comprehensive administrative, coordination, and executive support. The candidate will be responsible for managing the MD's calendar, scheduling meetings, coordinating with internal departments and external stakeholders, preparing reports, maintaining confidential records, and ensuring smooth execution of management priorities.

Key Responsibilities:-

• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
• Coordinate with departmental heads, senior management, clients, vendors, and other stakeholders on behalf of the MD.
• Prepare meeting agendas, presentations, minutes of meetings (MOM), MIS reports, and follow-up action trackers.
• Monitor important assignments and ensure timely completion of tasks delegated by the MD.
• Handle emails, official correspondence, phone calls, and other communications professionally.
• Organize management meetings, review meetings, business discussions, and official events.
• Maintain confidential documents, records, business information, and management files.
• Coordinate with various departments, including HR, Admin, Finance, Production, Sales, and Operations, for updates and reports.
• Follow up with department heads on pending tasks, business targets, and management decisions.
• Assist in preparing business reports, presentations, data analysis, and management dashboards.
• Handle official travel planning, hotel bookings, itineraries, and expense coordination.
• Ensure effective communication between the MD's office and internal/external stakeholders.
• Perform additional administrative and coordination responsibilities as assigned by the Managing Director.

Candidate Requirements:-

• Education: Graduate in any discipline; MBA or postgraduate qualification will be an added advantage.
• Experience: 3-8 years of relevant experience as an Executive Assistant, Personal Assistant, Management Coordinator, or in a similar role.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office, particularly Excel, Word, PowerPoint, and Outlook.
• Excellent organizational, multitasking, planning, and follow-up skills.
• Ability to prepare professional reports, presentations, and management summaries.
• High level of discretion, confidentiality, professionalism, and integrity.
• Ability to work independently, prioritize tasks, and manage deadlines effectively.
• Strong coordination and problem-solving abilities.

Preferred Skills:-

• Experience working directly with senior management or business leaders.
• Exposure to manufacturing, textile, knitwear, or other industrial environments.
• Good command of written and spoken English and Hindi.
• Strong business communication and stakeholder management skills.
• Ability to handle sensitive information and work in a fast-paced environment.