Office Coordinator (Female)

Audiosphere; Lucknow; On-site; INR 250,000 - 380,000; Full time

Job summary

Audiosphere in Lucknow, India is seeking an organized Office Coordinator to manage day-to-day operations, documentation, and admin tasks. You will coordinate with staff, clients, vendors, and service teams to ensure smooth workflow.

Responsibilities include handling calls and emails, maintaining records, preparing invoices and reports, scheduling site visits, and ensuring compliance with company policies. The role requires proactive, punctual team players with good MS Office skills.

Qualifications

• Proficient in MS Office (Word, Excel, Outlook) and email handling.
• Strong organizational and follow-up capabilities.
• Clear communication and interpersonal skills.
• Ability to manage multiple tasks within deadlines.
• Experience in office administration/coordination preferred.
• Punctual, proactive and responsible work approach.

Responsibilities

• Coordinate daily office activities and maintain smooth workflow.
• Handle calls, emails, messages, and internal communication.
• Maintain office records, documents, attendance, and basic reports.
• Coordinate with staff, clients, vendors, and service teams.
• Prepare quotations, purchase-related documents, invoices, and paperwork.
• Follow up on pending tasks, payments, orders, and deliveries.
• Coordinate site visits and schedules with the technical/installation team.
• Maintain basic inventory and office material records.
• Assist management with daily administrative tasks.
• Ensure proper filing and timely completion of assigned work.

Skills

MS Office

Organizational skills

Communication

Time management

Tools

MS Office Suite

Excel

Email management

Job description

We are looking for an organized and responsible Office Coordinator to manage day-to-day office coordination, documentation, communication, and administrative activities.

Key Responsibilities

• Coordinate daily office activities and maintain smooth workflow.
• Handle calls, emails, messages, and internal communication.
• Maintain office records, documents, attendance, and basic reports.
• Coordinate with staff, clients, vendors, and service teams.
• Prepare quotations, purchase-related documents, invoices, and other paperwork as required.
• Follow up on pending tasks, payments, orders, and deliveries.
• Coordinate site visits and schedules with the technical/installation team.
• Maintain basic inventory and office material records.
• Assist management with daily administrative tasks.
• Ensure proper filing and timely completion of assigned work.

Requirements

• Good communication and interpersonal skills.
• Basic knowledge of MS Office, Excel, Word, and email.
• Good organizational and follow-up skills.
• Ability to handle multiple tasks and work within deadlines.
• Prior experience in office administration/coordination will be preferred.
• Candidate should be responsible, punctual, and proactive.
• Manage office operations & admin tasks
• Coordinate meetings & events
• Prepare Excel reports
• Maintain computer systems & software updates
• Ensure compliance with company policies