Admin Executive

Primum Talent; New Delhi; On-site; INR 300,000 - 420,000; Full time

Job summary

Primum Talent is seeking an Admin Executive to manage day-to-day office administration, vendor coordination and documentation. The role supports smooth workplace operations and efficient office functioning on a daily basis.

You will maintain records, manage suppliers, coordinate facilities, assist HR onboarding, and prepare MIS reports. The position requires 1–3 years’ experience and strong MS Office skills, with Monday–Saturday work expectations.

Qualifications

• Graduate in any discipline.
• 1–3 years of experience in administration or office operations.
• Experience with vendor management preferred.
• Proficient in MS Office and basic MIS reporting.
• Good written and verbal communication skills.

Responsibilities

• Manage day-to-day office administration and operations.
• Maintain files, records, and administrative databases.
• Coordinate with vendors for supplies, repairs, and services.
• Handle courier, dispatch, and incoming/outgoing mail.
• Maintain inventory of stationery and equipment.
• Coordinate housekeeping, security, and facilities.
• Schedule meetings and manage conference room bookings.
• Assist HR with onboarding documentation.
• Prepare administrative reports and MIS updates.
• Monitor utilities and service contracts; renewals.
• Track administrative expenses and vendor documentation.
• Ensure office is organized and compliant with processes.
• Handle other admin and coordination tasks as needed.

Skills

MS Office

Organization & Coordination

Vendor coordination

Documentation & Records

Multitasking

Time management

Communication

Education

Graduate in any discipline

Tools

MS Office – Excel, Word, Outlook

Job description

Our client is a well-established organization looking for a proactive and organized Admin Executive to support day-to-day office administration and ensure smooth workplace operations. The role involves office coordination, vendor management, documentation, facilities, inventory, and administrative support.

Job Summary

We are looking for an Admin Executive who can independently manage routine administrative activities, maintain accurate records, coordinate with vendors and service providers, and ensure the office functions efficiently on a daily basis.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth office operations.
  
• Maintain office files, records, documents, and administrative databases.
  
• Coordinate with vendors for office supplies, repairs, maintenance, and other services.
  
• Handle courier, dispatch, incoming/outgoing correspondence, and related records.
  
• Maintain inventory of stationery, office supplies, equipment, and other assets.
  
• Coordinate housekeeping, security, facility management, and general office maintenance.
  
• Schedule meetings, manage conference room bookings, and provide administrative support for meetings.
  
• Assist HR with employee onboarding documentation, records, and other administrative activities.
  
• Prepare administrative reports, MIS, and regular office-related updates.
  
• Monitor office utilities and service contracts and coordinate timely renewals.
  
• Track administrative expenses, bills, and vendor-related documentation.
  
• Ensure the office is well-maintained, organized, and compliant with internal processes.
  
• Handle other administrative and coordination activities as required.
  

Required Skills

• Proficiency in MS Office – Excel, Word, and Outlook.
  
• Strong administrative and organizational skills.
  
• Excellent communication and coordination abilities.
  
• Good documentation and record-keeping skills.
  
• Vendor and facility coordination experience.
  
• Ability to multitask and prioritize work effectively.
  
• Strong follow-up skills and attention to detail.
  
• Ability to work independently and meet deadlines.
  
• Graduate in any discipline.
  
• 1–3 years of experience in administration, office operations, facility coordination, or a similar role.
  
• Candidates with experience in corporate office administration will be preferred.
  
• Candidates should be comfortable working Monday to Saturday.
  
• Administrative & Office Operations
  
• Documentation & Record Management
  
• MS Excel & MIS
  
• Time Management
  
• Attention to Detail
  
• Problem Solving
  
• Team Coordination
  
• Professional Communication
  
• Multitasking & Follow-up
  

Why Join?

• Opportunity to work with an established organization.
  
• Exposure to end-to-end office administration and operations.
  
• Stable full-time role with opportunities to develop administrative and coordination expertise.
  

Requirements

Required Skills

• Proficiency in MS Office – Excel, Word, and Outlook.
  
• Strong administrative and organizational skills.
  
• Excellent communication and coordination abilities.
  
• Good documentation and record-keeping skills.
  
• Vendor and facility coordination experience.
  
• Ability to multitask and prioritize work effectively.
  
• Strong follow-up skills and attention to detail.
  
• Ability to work independently and meet deadlines
  

*Excellentcommunicationandcoordinationskills.*

*Gooddocumentationandrecord-keepingpractices.

*Abilitytoworkindependentlyandmeetdeadlines.