Office Coordinator

FinnovationZ; Buldhana District; On-site; INR 240,000 - 360,000; Full time

Job summary

FinnnovationZ is seeking an Admin & Operations Executive to manage day-to-day office activities and ensure smooth functioning on-site in Maharashtra. The role emphasizes coordination, documentation, and proactive ownership of tasks to support HR, Finance, and internal teams.

Ideal candidates have 0–3 years of admin/ops experience, strong communication skills, and a proactive mindset. The position requires on-site work in a busy office environment with focus on organization and efficiency.

Qualifications

• Bachelor's degree or diploma with relevant admin/ops exposure.
• Experience in office administration, coordination, or HR support is a plus.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Manage day-to-day office administration and operations.
• Maintain records, files, documents, and data.
• Handle calls, emails, and general office communications.
• Coordinate with vendors, suppliers, and service providers.
• Monitor office supplies and procurement requirements.
• Coordinate with internal teams for administrative needs.
• Support HR and Finance with basic documentation.
• Schedule meetings and maintain calendars.
• Assist with onboarding and employee coordination.
• Arrange travel and office logistics as needed.
• Ensure office discipline and cleanliness.

Skills

Office Administration

Coordination

Verbal Communication

Written Communication

Documentation

Vendor Coordination

Time Management

Multitasking

Attention to Detail

Ownership

Education

Any Graduate

Diploma holders with relevant experience

Tools

MS Office (Excel, Word)

Job description

About the Role:

We are looking for a responsible, organized, and proactive Admin & Operations Executive to manage day-to-day administrative activities and ensure the smooth functioning of our office. The ideal candidate should have strong coordination skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage day-to-day office administration and operations
• Maintain office records, files, documents, and administrative data
• Handle incoming calls, emails, correspondence, and general office communication
• Coordinate with vendors, suppliers, and service providers
• Monitor office supplies, inventory, and procurement requirements
• Coordinate with internal teams for administrative and operational requirements
• Support HR and Finance teams with basic documentation and coordination
• Schedule meetings, appointments, and maintain calendars
• Assist with employee onboarding and basic employee coordination
• Coordinate office logistics and travel arrangements when required
• Ensure proper office discipline, cleanliness, and smooth day-to-day functioning
• Handle other administrative and operational tasks as assigned

Required Skills

• Office Administration & Operations
• Strong coordination and follow-up skills
• Good verbal and written communication
• Basic knowledge of MS Office, especially Excel and Word
• Documentation and record management
• Vendor and service-provider coordination
• Good organizational and time-management skills
• Ability to multitask and prioritize work
• Attention to detail and problem-solving ability
• Proactive approach and willingness to take ownership

Educational Qualification

• Any Graduate preferred
• Diploma holders with relevant experience may also apply

Experience

• 0-3 years of experience in administration, office operations, or coordination preferred
• Freshers with good communication skills and a strong learning attitude may also apply

Preferred Traits

• Honest, disciplined, and responsible
• Proactive and self-driven
• Good interpersonal and coordination skills
• Comfortable handling both routine and ad-hoc administrative responsibilities
• Willing to work in an on-site office environment

Location:

Malkapur, Buldhana District - On-site