Office Administration Assistant

Fission Labs; Hyderabad; On-site; INR 300,000 - 520,000; Full time

Job summary

Fission Labs in Hyderabad is seeking an Associate Operations Executive with 0-2 years of experience to support day-to-day office operations in Jubilee Hills. You will coordinate travel, facilities, and administrative tasks to keep the office running smoothly.

This role requires strong organization, good communication, and the ability to work with vendors and internal teams. You will be tied to an in-office schedule (5 days a week) and assist with events, bookings, and daily operational needs.

Qualifications

• 0–2 years of experience in operations, administration, facility management, or a related role.
• Strong organizational and coordination skills.
• Good verbal and written communication.
• Proficiency in MS Office / Google Workspace.
• Ability to coordinate with multiple vendors and internal stakeholders.
• Willingness to work from office 5 days a week.
• Fluent in both Telugu and English.
• Ability to handle multiple operational requirements simultaneously.
• Should be responsive and available to support urgent operational requirements when needed.

Responsibilities

• Coordinate domestic and international travel bookings as required.
• Manage flight, train, cab, hotel, and other travel arrangements.
• Coordinate with employees and travel vendors to ensure timely bookings.
• Maintain travel records, booking details, and related documentation.
• Handle changes, cancellations, and rescheduling of travel plans.
• Coordinate day-to-day office facility requirements.
• Ensure the office is maintained and operational on a daily basis.
• Coordinate with facility vendors and service providers.
• Track and follow up on maintenance, repairs, housekeeping, and other facility-related requirements.
• Coordinate and manage office infrastructure and facility requirements.
• Ensure timely resolution of office-related issues.
• Coordinate with vendors, service providers, and building management.
• Follow up with vendors to ensure timely delivery of services and requirements.
• Maintain good working relationships with internal and external stakeholders.
• Support vendor quotations, purchase requirements, and basic documentation.
• Coordinate with relevant teams to ensure operational requirements are completed on time.
• Handle day-to-day operational and administrative activities.
• Support employee and team requirements related to office operations.
• Maintain trackers, records, invoices, and operational documents.
• Coordinate with other departments
• Ensure operational requests are addressed within the required timelines.
• Support company events, meetings, and other organizational activities when required.
• Assist management with operational and administrative requirements as needed.

Skills

Organizational skills

Communication

MS Office / Google Workspace

Vendor coordination

Telugu & English

Office operations

Multi-tasking

Job description

Role: Associate Operations Executive

Experience: 0-2 Years

Work Mode: Work from Office (5 Days)

Location: Jubilee Hills, Hyderabad

Role Overview

The Associate Operations Executive will be responsible for supporting day-to-day office operations and ensuring smooth coordination of travel, facilities, and other administrative requirements. The role requires someone who is organized, responsive, and comfortable coordinating with employees, vendors, and internal teams.

Travel & Booking Management

• Coordinate domestic and international travel bookings as required.
• Manage flight, train, cab, hotel, and other travel arrangements.
• Coordinate with employees and travel vendors to ensure timely bookings.
• Maintain travel records, booking details, and related documentation.
• Handle changes, cancellations, and rescheduling of travel plans.

Facility Management

• Coordinate day-to-day office facility requirements.
• Ensure the office is maintained and operational on a daily basis.
• Coordinate with facility vendors and service providers.
• Track and follow up on maintenance, repairs, housekeeping, and other facility-related requirements.
• Coordinate and manage office infrastructure and facility requirements.
• Ensure timely resolution of office-related issues.

Vendor & Stakeholder Coordination

• Coordinate with vendors, service providers, and building management.
• Follow up with vendors to ensure timely delivery of services and requirements.
• Maintain good working relationships with internal and external stakeholders.
• Support vendor quotations, purchase requirements, and basic documentation.
• Coordinate with relevant teams to ensure operational requirements are completed on time.

Administrative & Operational Support

• Handle day-to-day operational and administrative activities.
• Support employee and team requirements related to office operations.
• Maintain trackers, records, invoices, and operational documents.
• Coordinate with other departments
• Ensure operational requests are addressed within the required timelines.
• Support company events, meetings, and other organizational activities when required.
• Assist management with operational and administrative requirements as needed.

Required Skills & Qualifications

• 0 - 2 years of experience in operations, administration, facility management, or a related role.
• Strong organizational and coordination skills.
• Good verbal and written communication skills.
• Proficiency in MS Office / Google Workspace.
• Ability to coordinate with multiple vendors and internal stakeholders.
• Good follow-up and problem-solving skills.
• Willingness to work from office 5 days a week.
• Fluent in both Telugu and English.
• Ability to handle multiple operational requirements simultaneously.
• Should be responsive and available to support urgent operational requirements when needed.

Preferred Skills

• Basic knowledge of travel and hotel booking processes.
• Experience in facility or office administration.
• Vendor coordination experience.
• Good knowledge of Hyderabad and local service providers.
• Strong interpersonal and stakeholder management skills.
• Ability to work in a fast-paced office environment.
• Proactive approach toward identifying and resolving operational requirements.