Associate - Administration & Office Management

crossbowlabs; Bengaluru South; On-site; INR 420,000 - 620,000; Full time

Benefits offered by this job

Medical Insurance

PF Contribution

Growth opportunities

Parental support

Inclusive environment

Job summary

crossbowlabs in Whitefield, Bengaluru is seeking an experienced Facilities Operations Coordinator with 2-5 years of experience to manage daily facilities tasks, travel desk responsibilities, and vendor coordination.

You will handle procurement, office services, compliance, events, and travel arrangements for employees, ensuring cost-effective solutions while maintaining high service standards in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Commerce, or related field.
• 2–5 years of experience in facilities, admin operations or travel desk.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Strong communication and stakeholder management skills.

Responsibilities

• Support daily facilities operations including maintenance, housekeeping, security, and office services.
• Coordinate with vendors and service providers to ensure timely service delivery.
• Assist in procurement activities including RFQs, vendor coordination, and documentation.
• Manage travel bookings including flights, hotels, and local transport.
• Handle travel records, approvals, and expenses in line with policies.
• Maintain inventory and office supplies; assist in events and onboarding.
• Ensure compliance with company policies, safety standards and regulatory requirements.
• Record-keeping for operations, vendors, and asset management.

Skills

Facilities coordination

Vendor management

MS Office

Communication skills

Multi-tasking

Education

Bachelor's degree in Business Administration, Commerce, or related field

Job description

Experience: 2-5Years Job Location: Whitefield, Bangalore

Key Responsibilities

• Support daily facilities operations including maintenance, housekeeping, security, and office services
• Coordinate with vendors and service providers to ensure timely and quality service delivery
• Responsible for procurement activities including RFQs, vendor coordination, and documentation
• Maintain inventory of office supplies, pantry items, and facility-related stock
• Support invoice verification, expense tracking, and coordination with the Finance team
• Ensure compliance with company policies, safety standards, and regulatory requirements
• Maintain records, trackers, and documentation for operations, vendors, and assets
• Assist in workplace readiness including seating, space utilization, and employee support
• Coordinate visitor management, reception activities, and workplace logistics
• Support planning and execution of internal events, meetings, and employee engagement activities
• Act as a point of contact for basic IT asset coordination as per defined processes
• Respond to operational issues and escalation concerns in a timely manner

Travel & Accommodation Management

• Manage end-to-end travel arrangements including flight, train, and cab bookings
• Coordinate hotel accommodations for employees and guests
• Liaise with travel vendors and agencies for cost-effective bookings
• Maintain travel records, approvals, and expense documentation
• Ensure adherence to company travel policies and budgets

Requirements

Key Skills

• Strong coordination and organisational skills
• Basic understanding of vendor management and procurement processes
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Good communication and stakeholder handling skills
• Ability to manage multiple tasks and meet deadlines

Travel Desk Skills

• Experience in handling corporate travel bookings (flights, hotels, local transport)
• Familiarity with travel booking tools/portals and vendor coordination
• Understanding of travel policies, cost optimization, and approvals
• Strong planning and scheduling capabilities
• Attention to detail in managing itineraries and travel documentation

Education

Bachelor’s degree in Business Administration, Commerce, or a related field

Key Success Factors

High ownership and proactive approach

Attention to detail and reliability

Ability to work in a fast-paced environment

Team player with a service-oriented mindset

Benefits

• Competitive salary and benefits
• Medical Insurance
• Parental Support - Maternity cover
• Retirement Benefits - PF Contribution
• Opportunities for professional growth
• Collaborative and inclusive work environment