Executive Assistant

Hrfootprints; Hyderabad; On-site; INR 500,000 - 750,000; Full time

Job summary

Hrfootprints in Jubilee Hills, Hyderabad, invites applications for an Executive Assistant / Office Secretary. The role requires 2–6 years of EA experience, handling senior management support, calendar management, travel coordination, and confidential documentation.

The ideal candidate will be highly organized, proactive, with excellent communication and multitasking abilities. Immediate joiners or short-notice candidates are preferred, and the position is full-time with 6 days per week work

Qualifications

• 2–6 years of hands-on Executive Assistant experience
• Experience supporting senior management or executives is preferred
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High level of confidentiality and discretion
• Ability to manage multiple priorities and meet deadlines
• Proactive and professional demeanor

Responsibilities

• Manage and maintain calendars, meetings, and schedules for senior management
• Coordinate travel arrangements and meeting logistics
• Prepare documents, reports, and official communications
• Maintain orderly physical and digital records and handle correspondence
• Coordinate with internal teams, clients, vendors, and external stakeholders
• Follow up with teams on pending tasks and commitments
• Maintain confidentiality of sensitive information and documentation

Skills

Communication skills

Time management

Organizational skills

Discretion

Multitasking

Interpersonal skills

Attention to detail

Tools

Word

Excel

PowerPoint

Job description

Job Description

Position: Executive Assistant / Office Secretary

Location: Jubilee Hills, Hyderabad
Industry: Law Firm
Experience: 2 6Years
Employment Type: Full-Time
Working Days: 6 Days a Week
Gender: Male / Female
Joining: Immediate Joiners Preferred

About the Role

We are looking for a highly organized, professional, and proactive Executive Assistant / Office Secretary to provide comprehensive administrative and executive support to senior management at a reputed law firm in Jubilee Hills, Hyderabad.

The ideal candidate should have 2–6 years of hands-on/core Executive Assistant experience and be comfortable handling confidential information, coordinating with multiple stakeholders, managing schedules, and ensuring that day-to-day executive and office activities run smoothly.

Key Responsibilities

Executive & Calendar Management

• Manage and maintain calendars, meetings, appointments, and schedules.
• Coordinate and schedule internal and external meetings.
• Ensure timely reminders and follow-ups for important meetings and commitments.
• Assist in planning daily activities and prioritizing tasks for senior management.
• Coordinate travel arrangements, meetings, and other official requirements when necessary.

Administrative Support

• Handle day-to-day administrative and secretarial activities.
• Prepare and organize documents, reports, presentations, letters, and official communications.
• Maintain physical and digital records in an organized manner.
• Handle incoming and outgoing correspondence, emails, and official communications.
• Maintain important files and ensure documents are readily accessible when required.

Coordination & Communication

• Coordinate with internal teams, clients, vendors, consultants, and external stakeholders.
• Act as a point of coordination between senior management and relevant stakeholders.
• Follow up with concerned teams on pending tasks, documents, and commitments.
• Communicate professionally through email, phone calls, and other official channels.

Confidentiality & Documentation

• Handle sensitive and confidential information with complete discretion.
• Maintain confidentiality of client, legal, financial, and management-related information.
• Ensure proper documentation and secure handling of important records.

Follow-ups & Task Management

• Track pending activities and ensure timely follow-ups.
• Maintain task lists and provide updates on important pending matters.
• Support management in ensuring that deadlines and commitments are met.
• Proactively identify pending requirements and coordinate their closure.

Candidate Profile

• 2–4 years of proven experience in a core Executive Assistant / Personal Assistant / Office Secretary role.
• Experience supporting senior management, directors, partners, or executives is preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Good working knowledge of MS Office, particularly Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and work under deadlines.
• Professional personality with excellent interpersonal skills.
• Strong attention to detail and accuracy.
• High level of confidentiality, discretion, and professionalism.
• Good coordination and follow-up skills.
• Ability to work independently with minimal supervision.
• Immediate joiners or candidates with a short notice period will be preferred.

Preferred Skills

• Executive Calendar Management
• Email & Correspondence Management
• Meeting & Appointment Coordination
• Documentation & Record ManagementMS Office
• Report & Presentation Preparation
• Stakeholder Coordination
• Follow-up & Task Management
• Confidential Information Handling
• Professional Communication

Important Requirement

Candidates with genuine hands-on/core Executive Assistant experience of 2–4 years are preferred. Candidates whose experience is primarily general administration, front office, reception, or back-office operations may not be suitable for this position.

Compensation & Work Details

Location: Jubilee Hills, Hyderabad
Working: 6 Days a Week
Joining: Immediate / Short Notice Preferred