Administration Assistant

Acesoft Labs; Hyderabad; On-site; INR 320,000 - 520,000; Full time

Job summary

Acesoft Labs in Hyderabad, India is seeking an Administrative Assistant to support the Director and team with calendar management, meeting coordination, travel bookings, and handling confidential information. The role demands a proactive, highly organized individual with strong communication and multitasking abilities.

The successful candidate will manage office operations, prepare reports, assist in onboarding, and coordinate internal communications while maintaining discretion and

Qualifications

• Diploma or bachelor’s degree in business administration or related field.
• 3–5 years of Administrative Assistant experience.
• Proficient in Microsoft Office Suite and able to handle confidential information.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for the Director.
• Organize department meetings, including room bookings, logistics, and catering.
• Maintain office supplies, equipment, and workspace efficiency.
• Handle incoming calls, emails, and correspondence professionally.
• Coordinate domestic and international travel arrangements.
• Prepare and reconcile expense reports.
• Take meeting minutes and follow up on action items.
• Assist with onboarding and training coordination.
• Draft and distribute internal communications and announcements.
• Maintain confidentiality of sensitive information and documents.
• Respond to inquiries and act as a liaison between the Director and stakeholders.
• Track deadlines, incoming requests, and project milestones.
• Support performance management activities and reporting.
• Coordinate and support team-building activities and engagement initiatives.

Skills

MS Office

Organization

Communication

Discretion

Indep/Collab

Travel & Expenses

Education

Diploma/Bachelor in Business Administration

4+ years experience in admin

Tools

SharePoint

Travel & Expense Systems

Job description

Job Title

Administrative Assistant

Job Summary

Seeking a proactive and highly organized Administrative Assistant. This role is responsible for managing schedules, coordinating meetings and travel, handling confidential information, and ensuring smooth day-to-day operations of the office. The ideal candidate will be a strong communicator, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Administrative & Office Support – Manage calendars, schedule meetings, and coordinate appointments for the Director.
• Organize department meetings, including room bookings, logistics, and catering.
• Maintain office supplies, equipment, and workspace efficiency.
• Handle incoming calls, emails, and correspondence professionally.
• Travel & Expense Management – Coordinate domestic and international travel arrangements.
• Process visa/passport requests and travel reimbursements.
• Prepare and reconcile expense reports.
• Event & Meeting Coordination – Plan and execute internal and external events.
• Prepare agendas, presentations, and briefing materials.
• Take meeting minutes and follow up on action items.
• Communication & Information Management – Draft and distribute internal communications and announcements.
• Maintain confidentiality of sensitive information and documents.
• Respond to inquiries and act as a liaison between the Director and stakeholders.
• Project & Task Management – Track deadlines, incoming requests, and project milestones.
• Support performance management activities and reporting.
• Assist with onboarding and training coordination.
• Team Engagement & Culture Support – Coordinate and support team-building activities, celebrations, and recognition events.
• Assist in organizing employee engagement initiatives and wellness programs.
• Act as a liaison for internal communications and morale-boosting efforts.
• Help foster a positive and inclusive team culture through thoughtful planning and support of engagement strategies.

Education Qualifications

Diploma or bachelors degree in business administration or related field.

Experience

3–5 years of experience as an Administrative Assistant

Job Location

Hyderabad - Phoenix Aquila, India.

Contract Tenure

12 Months

Other Skills

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, SharePoint).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of professionalism and discretion.
• Ability to work independently and collaboratively.
• Familiarity with travel and expense management systems.