Event Production & Operations Executive

Century Real Estate; Bengaluru; On-site; INR 420,000 - 640,000; Full time

Job summary

Century Real Estate seeks a dynamic Event Production & Operations Executive with 1–2 years of agency experience to manage large-scale events (500+ attendees). You will lead end-to-end production, coordinate with vendors, and ensure flawless on-ground execution across planning, logistics, and post-event activities.

The role requires hands-on event management, strong vendor negotiation, and the ability to travel to project sites, often working weekends when events demand.

Qualifications

• Bachelor's degree in Event Management, Marketing, Hospitality, Communications, Business Administration, or related discipline.

Responsibilities

• Plan, coordinate, and execute events from planning through post-event closure.
• Prepare production schedules, run-of-show, and checklists.
• Coordinate stage setup, branding, fabrication, décor, AV, lighting, sound, LED screens, and other production elements.
• Conduct venue/site visits and ensure readiness before the event.
• Coordinate setup, rehearsals, technical checks, live execution, and dismantling.
• Take ownership of on-ground event operations and ensure smooth execution.
• Manage events with a footfall of approximately 500 attendees.
• Coordinate guest registration, seating, hospitality and event flow.
• Ensure all event elements are executed as per approved plans, timelines, and quality standards.
• Handle last-minute challenges and resolve operational issues effectively during events.
• Coordinate with event agencies, fabricators, decorators, AV vendors, caterers, photographers, security, logistics partners, and other service providers.
• Obtain quotations and coordinate with vendors for timely delivery of materials and services.
• Monitor vendor performance, quality, timelines, and adherence to agreed deliverables.
• Coordinate vendor documentation, work orders, invoices, and payment follow-ups with relevant internal teams.
• Build and maintain strong relationships with event production vendors.

Skills

Event management

Vendor coordination

Operations execution

Budget tracking

Negotiation

Education

Bachelor's degree in Event Management

Job description

We are looking for a dynamic and detail-oriented Event Production & Operations Executive with 1–2 years of experience in an event agency, with hands-on exposure to managing large-scale events with a footfall of around 500 attendees.

Key Responsibilities

1. End-to-End Event Production

• Plan, coordinate, and execute events from pre-event planning through post-event closure.
• Prepare event execution plans, production schedules, checklists, timelines, and run-of-show documents.
• Coordinate event requirements including stage setup, branding, fabrication, décor, AV, lighting, sound, LED screens, furniture, signage, and other production elements.
• Conduct venue/site visits and ensure readiness before the event.
• Coordinate setup, rehearsals, technical checks, live execution, and dismantling.
• Take ownership of on-ground event operations and ensure smooth execution.
• Manage events with a footfall of approximately 500 attendees.
• Coordinate guest registration, seating, hospitality, crowd movement, event flow, and other operational requirements.
• Ensure all event elements are executed as per approved plans, timelines, and quality standards.
• Handle last-minute challenges and resolve operational issues effectively during events.
• Coordinate with event agencies, fabricators, decorators, AV vendors, caterers, photographers, security, logistics partners, and other service providers.
• Obtain quotations and coordinate with vendors for timely delivery of materials and services.
• Monitor vendor performance, quality, timelines, and adherence to agreed deliverables.
• Coordinate vendor documentation, work orders, invoices, and payment follow-ups with relevant internal teams.
• Build and maintain strong relationships with event production vendors.

4. Event Planning & Logistics

• Coordinate venue requirements, permissions, manpower, transportation, hospitality, equipment, and other logistical arrangements.
• Develop detailed event checklists and ensure timely completion of all pre-event activities.
• Coordinate with internal stakeholders to understand event objectives and requirements.
• Ensure all event-related materials and assets are available at the venue as per schedule.
• Support execution of project launches, customer events, channel partner meets, broker meets, sales activations, property exhibitions, experience centre events, investor meets, and other corporate/brand events.
• Coordinate with Sales, Marketing, Brand, Projects, and other teams for project-specific event requirements.
• Ensure project branding and customer experience are executed as per approved guidelines.

6. Budget & Commercial Coordination

• Assist in preparing event budgets and tracking expenses.
• Obtain and compare vendor quotations and support negotiations.
• Monitor event expenditure against approved budgets.
• Coordinate with Procurement and Finance teams for work orders, invoices, advances, and payment closures.
• Identify opportunities for cost optimization without compromising event quality.

7. Post-Event Activities

• Coordinate event dismantling and ensure proper handling/return of materials and assets.
• Verify vendor deliverables and support invoice closure.
• Prepare post-event reports covering attendance, expenditure, vendor performance, and key learnings.
• Maintain event-related documentation, photographs, videos, vendor details, and other records.
• Hands-on experience in event production and operations.
• Experience working with an event management/experiential marketing agency.
• Experience handling events with 500+ attendees will be preferred.
• Strong vendor coordination and negotiation skills.
• Good understanding of stage, fabrication, branding, AV, sound, lighting, décor, and event setup.
• Strong on-ground execution and problem-solving skills.
• Excellent coordination and communication skills.
• Ability to work under pressure and manage tight timelines.
• Strong attention to detail and ownership of deliverables.
• Willingness to travel to project sites and work flexible hours, including weekends when events require.

Educational Qualification

• Bachelor's degree in Event Management, Marketing, Hospitality, Communications, Business Administration, or a related discipline.

Preferred Candidate Profile

• 1–2 years of relevant experience, preferably with an event management/experiential marketing agency.
• Hands-on experience in end-to-end event production and execution.
• Proven exposure to managing large-scale events with approximately 500 attendees.
• Strong understanding of vendor management, production planning, logistics, and on-ground operations.
• Candidates with experience in real estate, luxury events, corporate events, brand activations, or experiential marketing will be preferred.