Junior Human Resource Assistant

Uster Technologies; Coimbatore District; On-site; INR 300,000 - 540,000; Full time

Job summary

Uster Technologies is seeking a proactive HR & Administration Assistant to support day-to-day HR and office admin activities. The role requires strong communication, coordination, and organizational skills to manage recruitment, onboarding, payroll support, and vendor liaison.

The successful candidate will handle employee records, attendance, and compliance tasks, while coordinating travel, invoices, and events. A graduate with 1–7 years in HR/Administration is preferred.

Qualifications

• Any graduate degree; HR or Business Administration specialization is preferred.
• 1 - 7 years of experience in HR and Administration.
• Basic knowledge of recruitment, onboarding, attendance management, and payroll coordination.
• Good communication, interpersonal, and coordination skills.
• Working knowledge of MS Office, particularly Excel, Word, and Outlook.
• Strong organizational skills, attention to detail, and time management.
• Ability to handle confidential employee information responsibly.
• A proactive approach to problem-solving and multitasking.

Responsibilities

• Assist with recruitment activities, including job postings, resume screening, interview scheduling, and candidate coordination.
• Coordinate employee onboarding, joining formalities, and exit procedures.
• Maintain employee records, HR documentation, and personnel files.
• Monitor attendance, leave records, and employee data.
• Coordinate payroll inputs and support monthly payroll processing.
• Assist with statutory documentation and HR compliance activities.
• Support employee engagement activities, training programs, and internal events.
• Respond to employee queries and provide support for day-to-day HR operations.
• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate office maintenance, housekeeping, and other facility-related activities.
• Liaise with vendors and service providers for office supplies, maintenance, and other requirements.
• Handle travel arrangements, including flight and hotel bookings, local transportation, and visitor coordination.
• Maintain office supplies, stationery inventory, and related records.
• Coordinate courier services, incoming and outgoing documents, and general correspondence.
• Assist with invoice processing, purchase requests, and administrative expense tracking.
• Support meeting arrangements, employee events, and visitor hospitality.
• Maintain administrative records and ensure proper documentation and filing.
• Coordinate with internal departments and external service providers to ensure timely completion of administrative tasks.

Skills

Communication

Interpersonal skills

Coordination

Time management

Attention to detail

Confidentiality

Problem solving

Education

Graduate degree

HR / Business Administration specialization

Tools

MS Office (Excel, Word, Outlook)

Job description

We are looking for a proactive, organized, and detail-oriented HR & Administration Assistant to support day-to-day Human Resources and Office Administration activities. The ideal candidate should have good communication and coordination skills, a positive attitude, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities

Human Resources (HR)

• Assist with recruitment activities, including job postings, resume screening, interview scheduling, and candidate coordination.
• Coordinate employee onboarding, joining formalities, and exit procedures.
• Maintain employee records, HR documentation, and personnel files.
• Monitor attendance, leave records, and employee data.
• Coordinate payroll inputs and support monthly payroll processing.
• Assist with statutory documentation and HR compliance activities.
• Support employee engagement activities, training programs, and internal events.
• Respond to employee queries and provide support for day-to-day HR operations.

Administration

• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate office maintenance, housekeeping, and other facility-related activities.
• Liaise with vendors and service providers for office supplies, maintenance, and other requirements.
• Handle travel arrangements, including flight and hotel bookings, local transportation, and visitor coordination.
• Maintain office supplies, stationery inventory, and related records.
• Coordinate courier services, incoming and outgoing documents, and general correspondence.
• Assist with invoice processing, purchase requests, and administrative expense tracking.
• Support meeting arrangements, employee events, and visitor hospitality.
• Maintain administrative records and ensure proper documentation and filing.
• Coordinate with internal departments and external service providers to ensure timely completion of administrative tasks.

Required Skills and Qualifications

• Any graduate degree; HR or Business Administration specialization is preferred.
• 1 -7 years of experience in HR and Administration.
• Basic knowledge of recruitment, onboarding, attendance management, and payroll coordination.
• Good communication, interpersonal, and coordination skills.
• Working knowledge of MS Office, particularly Excel, Word, and Outlook.
• Strong organizational skills, attention to detail, and time management.
• Ability to handle confidential employee information responsibly.
• A proactive approach to problem-solving and multitasking.

Preferred Candidate Profile

• Candidates with experience in both HR operations and office administration.
• Well-organized, responsible, and willing to learn.
• Ability to coordinate effectively with employees, management, vendors, and external service providers.