IR Admin Executive

Larsen & Toubro; Surat; On-site; INR 450,000 - 700,000; Full time

Job summary

Larsen & Toubro at project sites in Pan-India is seeking an IR/Admin professional to execute back-to-back time office functions, ensure legal compliance, deliver welfare & CSR programs, manage records, and coordinate vendor services including manpower and security agencies.

The role supports infrastructure readiness, digital accuracy, and timely wage disbursement, with emphasis on documentation and stakeholder coordination across sites.

Qualifications

• Postgraduate/MBA desirable with specialization in Social Work, HR, Administration, PM, IR, Sociology or LLB.
• Minimum 3 years in IR/Admin roles.
• Skills: Labour laws compliance, organization, MS Office, and communication.

Responsibilities

• Implement processes to maintain adherence to applicable labor laws; manage documentation, renewals, returns, and timely filings.
• Support liaison with authorities, contractors, and local bodies; assist in resolving notices and grievances.
• Set up and maintain welfare & CSR facilities and ensure statutory benefits are delivered effectively.
• Maintain attendance, leave records, MIS reports, and filing systems accurately and on time.
• Execute arrangements for utilities, accommodation, conveyance and events; coordinate with vendors and ensure readiness.
• Accurately use platforms for attendance, reporting, and documentation; support digitization initiatives.
• Implementing time office functions with 100% accuracy and compliance including digital record maintenance, timely wage disbursement and grievance handling.
• Maintain vendor relations: bill receipt, records, timely payments, compliance verification, and handover of work orders.
• Organize and participate in training sessions and community welfare programs.

Skills

Labor law compliance

Organizational skills

MS Office

Communication skills

Education

Postgraduate/MBA in Social Work, HR, Administration, PM, IR, Sociology or LLB

Job description

Job Summary

Execute IR & Administration activities at the project site. Responsible for back-to-back time office functions, implementing legal and statutory compliance processes, delivering welfare & CSR programs, managing records, vendor management (manpower & security supplying agencies etc.), supporting infrastructure readiness including conveyance, guesthouse, bachelor accommodation, and ensuring digital accuracy.

Key Responsibilities

• Compliance Execution: Implement processes to maintain adherence to applicable labor laws; manage documentation, renewals, returns, and timely filings.
• Stakeholder Coordination: Support liaison with authorities, contractors, and local bodies; assist in resolving notices and grievances.
• Welfare Implementation: Set up and maintain welfare & CSR facilities and ensure statutory benefits are delivered effectively.
• Data & Records Management: Maintain attendance, leave records, MIS reports, and filing systems accurately and on time.
• Infrastructure Support: Execute arrangements for utilities, accommodation, conveyance and events; coordinate with vendors and ensure readiness.
• Digital Tools Usage: Accurately use platforms for attendance, reporting, and documentation; support digitization initiatives.
• Time Office: Implementing time office functions with 100% accuracy and compliance including digital record maintenance, timely wage disbursement and grievance handling.
• Vendor Management: Maintaining vendor relations including timely receiving of bills and records, timely payment disbursement, compliance verification and coordination for timely execution and handover of Work orders, LOIs, offer letters etc.
• Training & Welfare Programs: Organize and participate in training sessions and community welfare programs.

Job Specifications

• Qualification: Postgraduate/MBA desirable with specialization in Social Work, HR, Administration, PM, IR, Sociology or LLB.
• Experience: Minimum 3 years in IR/Admin roles.
• Skills:
  • Working knowledge of applicable labor laws and compliance processes.
  • Strong organizational and coordination skills.
  • Proficiency in MS Office and digital platforms.
  • Communication and interpersonal skills.
• Location: Pan-India