Inventory Executive

Rapsys Tech Solutions; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Rapsys Tech Solutions in Mumbai is seeking an Inventory Executive to manage stock for the lab-grown diamond division. The role requires deep knowledge of 4Cs, real-time inventory updates, and accurate reporting.

You will coordinate with QC, logistics, and sales to ensure loss prevention, proper labeling, and compliant documentation while maintaining high integrity with high-value items. Experience with gemstones, ERP systems, and advanced Excel skills is essential.

Qualifications

• Excellent attention to detail and numeric accuracy required.
• Strong organizational and coordination skills essential.
• Proficiency in MS Excel, inventory software, and ERP systems mandatory.

Responsibilities

• Inventory Management: Maintain accurate records of incoming and outgoing lab-grown diamond stock with real-time updates.
• Stock Audits: Conduct regular stock checks, reconciliation, and variance analysis for accuracy and security.
• Quality Verification: Ensure diamonds meet grading, carat, and certification standards with QC coordination.
• Barcode Tagging: Generate and manage barcodes, tagging, and labeling for tracking stones and jewelry items.
• Data Entry Reporting: Update inventory software with stone parameters, certification numbers, and movement history; generate reports.
• Logistics Coordination: Support inward/outward logistics between departments and external parties.
• Documentation: Maintain delivery challans, gate passes, transfer notes, and certificates.
• Loss Prevention: Monitor discrepancies and escalate issues promptly.
• Support Sales Dispatch: Collaborate to ensure timely order fulfillment and correct item selection.
• Compliance: Adhere to internal controls and inventory SOPs.

Skills

Attention to detail

Numeric accuracy

Organizational skills

Communication skills

Education

Bachelor's degree in commerce/business or related field

Tools

MS Excel

Inventory software

ERP systems

Job description

Location: Mumbai

Job Summary

We are seeking a detail-oriented and organized Inventory Executive to manage and control inventory operations for our lab-grown diamond division. The ideal candidate will have experience in the gems and jewelry industry, with a strong understanding of diamond grading, tracking, stock management, and reporting.

Responsibilities

• Inventory Management: Maintain accurate records of incoming and outgoing lab-grown diamond stock, ensuring real-time updates in inventory management systems (ERP or manual).
• Stock Audits: Conduct regular physical stock checks, reconciliation, and variance analysis to ensure inventory accuracy and security.
• Quality Verification: Coordinate with the QC team to ensure all incoming and outgoing diamonds meet quality standards, including grading, carat weight, and certification details.
• Barcode Tagging: Generate and manage barcodes, tagging, and labeling of stones and jewelry items for easy tracking and identification.
• Data Entry Reporting: Update inventory software with accurate details, including stone parameters (cut, color, clarity, carat), certification numbers, and movement history. Generate daily, weekly, and monthly inventory reports.
• Logistics Coordination: Support inward and outward logistics of inventory between departments (production, sales, dispatch) and external parties (vendors, clients, showrooms).
• Documentation: Maintain proper documentation for inventory transactions, including delivery challans, gate passes, transfer notes, and certificates.
• Loss Prevention: Monitor and report any discrepancies or irregularities in stock; elevate issues to the management promptly.
• Support Sales Dispatch: Collaborate with sales and dispatch teams for timely order fulfillment, ensuring the right stones are picked, packed, and delivered.
• Compliance: Ensure adherence to internal controls, inventory SOPs, and industry best practices.

Requirements

• Bachelor's degree in commerce, Business Administration, or a related field.
• Minimum 8 to 10 years of experience in inventory management, preferably in the gems jewellery industry.
• Familiarity with lab-grown diamonds and basic knowledge of 4Cs (Cut, Colour, Clarity, Carat).
• Proficiency in advanced MS Excel, inventory software, and ERP systems (Mandatory).
• Strong attention to detail, numeric accuracy, and organizational skills.
• Ability to handle high-value inventory with integrity and responsibility.
• Good communication and coordination skills (Mandatory).

Preferred Qualifications

• Experience working with jewellery showrooms, diamond trading companies, or manufacturing units.
• Knowledge of diamond certification (IGI, GIA, etc.) and product lifecycle.
• Prior experience with RFID/barcoding systems.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.