Import Export Executive

accountingbaba.com; Surat; On-site; INR 335,000 - 391,000; Full time

Job summary

Yarn Manufacturing Company is seeking an Import Export Executive for its Surat office. The role covers end-to-end import/export documentation and coordination with overseas buyers, CHA, freight forwarders, shipping lines, transporters and banks.

The candidate should have independently handled EXIM documentation and can see shipments, paperwork and payments through to closure. The position is on-site in Surat, Gujarat, with 2.5–3+ years of related experience and a salary of ₹30,000–₹35,000 per

Qualifications

• 2.5–3 years or more of hands-on import-export documentation experience.
• Graduate in Commerce, Business Admin or International Business preferred.
• Knowledge of shipping documents, customs procedures, banking formalities and Incoterms/LC.
• Exposure to HS Codes is an advantage.
• Textile/yarn manufacturing/trading experience preferred but not mandatory.
• Proficiency in MS Excel, MS Word and professional email correspondence.
• Good communication in English, Hindi and Gujarati.

Responsibilities

• Prepare, verify and maintain import and export documentation (invoices, packing lists, bills of lading, origin certificates).
• Coordinate with CHA, freight forwarders, shipping lines and transporters for booking and customs clearance.
• Follow up with overseas buyers, suppliers and agents on status, schedules, documents and payments.
• Support customs filing, shipping bills and entries; ensure compliance with trade requirements.
• Handle LC-related banking paperwork and remittances; track realisations within timelines.
• Track shipments end-to-end and update internal teams and customers on status and delays.
• Coordinate with accounts on invoicing, freight bills and reconciliation of shipment costs.
• Maintain organised records of shipment documents, licenses and registrations for audits.
• Prepare periodic reports on shipments, documentation and payments.
• Work with purchasing, production, stores, dispatch and accounts to keep goods moving on schedule.

Skills

Communication skills

Organisational skills

Documentation coordination

Attention to deadlines

Education

Graduate in Commerce/Business/International Business

Tools

MS Excel

MS Word

ERP/Accounting software

Job description

Job Description:

Import Export Executive

Company Information: Yarn Manufacturing Company with an Import Trading Business

Industry: Textile - Yarn Manufacturing and Import Trading

Location: Near Ghod Dod Road, Jamna Nagar, Athwa, Surat, Gujarat - 395001

Experience: 2.5 to 3 years or more preferred

Salary: ₹30,000 - ₹35,000 per month

Employment Type: Full Time, On-site

Role Overview

Our client, a yarn manufacturing company that also runs an import trading business, is hiring an Import Export Executive for their Surat office.

The role covers end-to-end import and export documentation and coordination with all parties in the shipment cycle, including overseas buyers and suppliers, CHA, freight forwarders, shipping lines, transporters and banks.

The position is suitable for someone who has independently handled EXIM documentation and can follow through until shipments, paperwork and payments are closed.

Key Responsibilities

• Prepare, verify and maintain import and export documentation, including commercial invoices, packing lists, bills of lading/airway bills, certificates of origin and related shipment paperwork.
• Coordinate with CHA, freight forwarders, shipping lines and transporters for booking, customs clearance and timely dispatch or receipt of consignments.
• Follow up with overseas buyers, suppliers and agents regarding order status, shipment schedules, documentation requirements and payment terms.
• Support customs filing coordination, including shipping bills and bills of entry, and ensure documents comply with applicable customs and trade requirements.
• Complete banking formalities for imports and exports, including LC-related paperwork, submission of documents to the bank, inward and outward remittances, and follow-up on realisations within timelines.
• Track shipments end-to-end and keep internal teams and customers updated on status, delays and expected delivery.
• Coordinate with accounts on invoicing, freight bills, duty payments and reconciliation of shipment costs.
• Maintain organised records and filing of shipment documents, licences and registrations for reference and audit.
• Prepare periodic reports on shipments, pending documentation and pending payments.
• Liaise with purchase, production, stores, dispatch and accounts teams to ensure goods move according to schedule.

Required Skills

• Graduate in any stream; Commerce, Business Administration or International Business preferred.
• 2.5 to 3 years or more of hands-on experience in import-export documentation and coordination.
• Working knowledge of shipping documentation, customs procedures, banking formalities and international trade terms such as Incoterms and LC.
• Exposure to HS Codes is an advantage.
• Experience in textile, yarn or a similar manufacturing/trading setup is preferred but not mandatory.
• Good working knowledge of MS Excel, MS Word and professional email correspondence.
• Comfort with ERP or accounting software is a plus.
• Good communication skills in English, Hindi and Gujarati for dealing with parties, agents and overseas contacts.
• Detail-oriented and organised, with the ability to handle multiple shipments and deadlines simultaneously.

Why Join Us

• Direct, end-to-end exposure to international trade operations in a manufacturing environment.
• Ownership of the documentation function rather than a narrow, task-limited role.
• Stable, full-time position at a central and well-connected Surat location.
• Salary of ₹30,000 - ₹35,000 per month, based on experience and fit.

Requirements: