Human Resources Generalist

SUPINCO Automation Pvt Ltd; Bengaluru Urban; On-site; INR 550,000 - 750,000; Full time

Job summary

SUPINCO Automation Pvt Ltd in Bengaluru seeks an HR & Admin professional to manage recruitment coordination, onboarding, payroll data maintenance, and statutory compliance. You will liaise with external consultancies, handle joining formalities, and ensure accurate employee records.

The role covers payroll inputs, leave management, insurance coordination, contract renewals, and exit processes with a focus on smooth administrative operations.

Qualifications

• Bachelor's degree or equivalent experience in Business, Human Resources, or related area.
• At least 3+ years of experience working in Human Resources.
• Strong interpersonal and communication skills.

Responsibilities

• Coordinate with internal HR Recruitment consultancy for CVs when positions open.
• Bridge between consultancy team and managers for sharing CVs, scheduling interviews, offer negotiations, and pre-joining & offer mail confirmations.
• Coordinate induction and joining formalities of all new joiners; issue Appointment Letters, Email IDs, credentials and visiting cards.
• Maintain payroll data entries; track attendance; handle salary changes, reimbursements, and tax deductions; generate payslips.
• Update employee records in attendance and payroll systems; process ESIC/PF/PT/LWF returns and statutory filings.
• Prepare service letters, confirmation letters, and appraisal letters as required.
• Coordinate contract renewals, MIS & Records, exit management, and admin-related activities.

Skills

Interpersonal skills

Communication skills

HR coordination

Education

Bachelor's degree in Business/HR

Job description

The ideal candidate will be responsible for human resource and office administration which includes:

Recruitment

• Coordinate with internal HR Recruitment consultancy for the cv’s as & when the positions are opened.
• Bridge between the consultancy team & our concerned team managers from sharing cv’s, scheduling teams’ interview for the shortlisted candidate, conduct basic HR round, offer negotiation & pre joining & offer mail confirmation.

On boarding activities

• Coordinate induction and joining formalities of all new joiners.
• Ensure that documents such as Appointment Letter, Email id credentials, eMobile Credentials, ID & Visiting cards processing, etc are issued to the new joiners once they are onboard.
• Register new joiners’ data in attendance Register & Employee data.
• Prepares and ensures that the payroll system entries are updated with all relevant information.
• Ensure that the original certificates are collected from the employees & the acknowledgment copy issued to them.

Leave Management & Payroll

• Maintain payroll information by gathering, calculating in the salary statement for the month and later enter data in the payroll Software on time.
• Track attendance daily to verify the data received from the individual employees before updating the payroll system.
• Gathering payroll inputs as & when if there is any change in salary payout, lop, if any allowances/reimbursements, deductions (income tax, laptop allowances, salary advance, etc.)
• Share the bank statement once finalized & approved by HQ with finance team for further disbursement.
• Generate pay slips once salary is credited.
• Address all queries related to payroll if any.
• Update new joiner details on PF & ESIC portal, before generating the challans for the month.
• Generate statutory (ESIC, PF, PT, LWF & Income tax) related challans post processing salary.
• Filing of statutory returns as per the norms before the cutoff dates.
• Update leave tracker post salary activities are completed.

Statutory compliances

• Ensure compliance with statutory provisions with respect to people’s practices and processes are done without any delay & fines/penalties.
• Physical copy of time sheets maintained daily & mark the attendance register accordingly.
• Ensure time sheets shared by all employees before processing salary for the month are verified & updated in payroll software (Saral Pay pack) too.
• Update employee details on the Kent App as & when there are new joiner or exit employee so that their attendance can be captured accordingly.

Employee services

• Prepare service letters, confirmation letters, appraisal letters to employees as & when required.

Probationary Appraisal

• Prepare the monthly Probation eligible employees list and forward the same to the respective reporting authority to get the Evaluator/s.
• Coordinate and follow up with the Evaluator/s for their feedback.
• Post feedback, issue confirmation letters to the concerned employees. & the ack copy of it is received from them for our internal records.
• Update their leave eligibility upon confirmation letter roll out.

Insurance

• Prepare and ensure that the monthly Addition & Deletion list for GMC is shared with the vendors regularly.
• Assist employees if any Reimbursement claim to be sent to the Insurance Company.
• Renewals of GMC taken care with the list of employees currently working with the dependents details & get the best quote from the few insurances companies & finalize for further renewal process.

Contract Renewal

• Coordinate with our HR Recruitment & Facility management team on the contract renewals.

MIS & Records

• Maintain & update comprehensive interview, shortlist, selection details and other related notes in the Recruitment Tracker.
• Maintain personal files with accurate documentation of all employees as per the standard checklist.
• Ensure issuance and filing of different types of internal letters and salary certificates in personal employee files.

Exit Management

• Part of the exit interview process.
• Ensure “exiting employees” receive and complete exit interview questionnaire/s, schedule exit interview, notify concerned departments of exiting employee status and facilitates return of company belongings.

Others

• Any other special assignment given by the reporting manager.
• Assist in resolving queries from employees and serve employees’ documents requirement.
• Manage Business Cards, stamps, and other printing & stationery for the department.

Admin Related Activities

• Make sure that the admin staff do their duties regularly without any excuses.
• Order Pantry & cleaning items as & when required before the stock exhausts.
• Coordinate with admin staff in assisting any visitors/clients visiting office during FAT/meetings.
• Service & Repairs taken care of.

Qualifications

• Bachelor's degree or equivalent experience in Business, Human Resources, or related area
• At least 3+ years of experience working in Human Resources
• Strong interpersonal and communication skills