HR and Admin Executive

VSS Co; Chennai District; On-site; INR 500,000 - 700,000; Full time

Job summary

VSS Co in Chennai is seeking a proactive HR Administrator to manage end-to-end HR processes across recruitment, onboarding, payroll, and employee relations.

You will post openings, screen CVs, schedule interviews, run joining formalities, handle exits, maintain HRMS records, and respond to salary and leave queries, while ensuring compliance and a positive employee experience.

Qualifications

• Strong written and spoken communication.
• Excellent organizational skills to manage parallel tasks.
• Discretion with confidential salary data.
• Proficient in Excel or Google Sheets for reporting.
• Approachable and fair in handling employee concerns.
• Ability to meet payroll and statutory filing deadlines.

Responsibilities

• Post openings on job portals and screen CVs.
• Coordinate interviews with managers and track candidates.
• Manage joining formalities and onboarding.
• Handle exit formalities and maintain HR records.
• Prepare monthly HR MIS reports.
• Address employee salary, leave and reimbursement queries.

Skills

Communication skills

Organization

Discretion with data

Excel/Sheets

Payroll deadlines

Employee relations

Tools

HRMS software

Excel

Job description

Key responsibilities

Recruitment

• Post openings on job portals (Naukri, LinkedIn, Indeed) and social channels
• Screen CVs, conduct first-round phone interviews and shortlist candidates
• Schedule interviews with hiring managers and track candidates through each stage
• Roll out offer letters and follow up until joining

Onboarding and exit

• Run joining formalities: document collection, background checks, ID cards and system access
• Conduct induction sessions on company policies and culture
• Handle exit formalities: clearance, exit interviews, experience and relieving letters.

Attendance, leave and payroll

• Maintain attendance and leave records in the HRMS
• Prepare monthly payroll inputs (new joiners, exits, LOP, overtime, deductions) and coordinate with Finance
• Resolve employee queries on salary, leave and reimbursements

Employee engagement and relations

• Plan engagement activities, celebrations and recognition programmes
• Act as the first point of contact for employee concerns and grievances, escalating where needed
• Support the performance appraisal cycle: timelines, forms and follow-ups

HR administration

• Maintain accurate employee files and the HR database
• Draft HR letters: appointment, confirmation, increment, warning
• Prepare monthly HR MIS reports on headcount, attrition and hiring

Skills and competencies

• Clear written and spoken communication with employees at every level
• Strong organisation and follow-through across many parallel tasks
• Discretion with confidential employee and salary data
• Good with Excel or Google Sheets: VLOOKUP, pivot tables, basic reporting
• Approachable, patient and fair in handling employee concerns
• Comfortable with deadlines for payroll and statutory filings