HR Executive - Recruitment & Admin

Sundaram Technologies; Vadodara; On-site; INR 600,000 - 850,000; Full time

Job summary

Sundaram Technologies in Vadodara, Gujarat, is seeking a recruitment professional to handle end-to-end hiring at the Vadodara location. You will screen resumes, define JDs, shortlist candidates, and ensure diverse, qualified teams while planning long-term staffing strategies.

You will also manage joining and exit formalities, policy explanations, appointment letters, and HR communications, coordinating with Mumbai HR for codes and access, while maintaining records and asset management for the

Responsibilities

• Coordinate with Vadodara location staff to understand issues and maintain tracker of concerns; escalate to Mumbai HR or HOD for resolution.
• Maintain daily leave records and manage staff leave entitlements.
• Oversee attendance management and staff stock related administration (stock register, inward/outward materials).
• Prepare letters of appointment, confirmation, promotion, and other HR communications.
• Share new joiners' details with Mumbai HR for employee codes, user IDs and passwords.
• Update Employee Master list and coordinate bank account openings for new joiners (e.g., HDFC).
• Manage records of left employees (resigned/absconded/terminated) and share details promptly.
• Ensure compliance with employment laws and internal policies; design/implement HR policies as required.
• Maintain asset management for Vadodara office and employees’ assets.
• Collaborate with accounts for delivery challans and courier of materials.

Job description

Recruitment:

• 1. Analyzing the job vacancy, screening the required resumes, recruiting eligible candidates for different profiles at Vadodara location.
• 2. Defining JDs and short listing candidates based on the requirement, technology, skillset, experience and education.
• 3. Provide input to ensure that teams consist of diverse, qualified individuals
• 4. Ensure that staffing needs are being met with a long-term strategy in mind
• 5. Devise and implement sourcing strategies, such as an employer branding initiative, to build pipelines for potential applicants
• 6. Create and implement end-to-end hiring processes to ensure a positive experience for candidates
• 7. Measure employee retention and turnover rates
• 8. Core end to end recruitment initially.

B. Joining & Exit Formalities:

• 9. Completing joining formalities on the same day of joining by collecting required set of documents and other details.
• 10. Explaining new joiners about the company’s various employees related policies such as : Leave policy , expense policy , PF & ESIC rules(If deductions to be made)
• 11. Appointment letter to be shared to all the new joiners after 10 days of their joining and receive back the signed appointment letter with the nomination form followed by Form 11
• 12. Responsible for the preparation of letters, including but not limited to letters of appointment, confirmation, promotion, etc.
• 13. Share the new Joiners details & Documents with Mumbai HR team to further generate employee code user id and password.
• 14. Created details to be shared with new joiner at earliest.
• 15. Update Employee Master list.
• 16. Coordinating with new joining employees and getting their Bank account opened (if they are willing to in HDFC)
• 17. To maintain Left employees data i.e (Resigned / Absconded and Terminated employees)and share the left employees details on the very same day.

C. Daily Work Routine:

• 18. Coordination with Vadodara locations Employees for understanding their issues , maintaining tracker mentioning their concerns and then connecting with Mumbai HR team or HOD for further resolution.
• 19. Maintaining daily leave records.
• 20. Responsible for staff leave and entitlement.
• 21. Attendance Management.

D. Administrative Work:

• 22. Maintain the Stock register – Inward & Outward register and tracker of the office material such as cartridges, label applicator etc.
• 23. If required then arranging courier person for pick up or if pick up facility not available then going to courier location and placing material courier request (expenses occurred for same can be claimed from office but expense tracker detailed wise has to be maintained)
• 24. Coordinating with Accounts Department for delivery challan and then send material in courier.
• 25. Asset Management to be done carefully of Vadodara office as well as employee’s asset.
• 26. Ensure all records are updated and reports are timely and accurate
• 27. Design different HR policies as assigned and required for the betterment of organization.
• 28. Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• 29. Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• 30. Other ad-hoc duties as assigned.