Human Resources Associate

transperfect; Pune District; On-site; INR 300,000 - 520,000; Full time

Job summary

TransPerfect in Pune, India, is seeking a Human Resources Associate to provide robust administrative support to the HR department's daily operations within established processes and guidelines. You will handle end-to-end exit processes, leaves and attendance, relocations, visa applications, and benefits administration, while acting as a first point of contact for employee inquiries.

The role emphasizes professionalism, confidentiality, and the ability to work across teams, with onboarding

Qualifications

• MS Office proficiency, esp. Excel.
• Excellent English and Spanish communication (written and verbal).
• Maintain professionalism in all situations.
• Handle confidential information discreetly.
• Detail-oriented with strong problem-solving skills.
• Able to collaborate across organizational boundaries.
• Positive attitude, resiliency, and high output.
• Flexible to take on additional responsibilities.
• Familiarity with HRIS (Workday).

Responsibilities

• End-to-end exit processes for leavers with proper paperwork.
• Administer leaves/attendance and notify payroll timely.
• Manage relocations and international transfers with senior support.
• Assist immigration and work permit visa applications.
• Manage maternity/paternity leave processes with senior help.
• Be the first point of contact for employee queries via HR mail.
• Process employee benefits such as pension, life/medical insurances.
• Maintain HR files and support HRIS data upkeep.
• Assist onboarding and employee relations cases as needed.
• Support generic HR admin and reporting tasks.

Skills

MS Office - Excel

English & Spanish communication

Professionalism

Confidential information handling

Attention to detail

Cross-organizational collaboration

Positive attitude & resilience

Flexibility & adaptability

HRIS familiarity (Workday)

Tools

Workday

Job description

OVERVIEW

TheHumanResourcesAssociateprovidesarobustadministrativesupporttotheHumanResourcesDepartmentdailyoperations.MainlyworkswithinaframeworkofestablishedHRprocesses,proceduresandstandardworkinstructionsasdeterminedbytheHRDepartmentandapplicablelegislations.

DESCRIPTION

Role-specificHRtasks(Admin):

• Responsibleforbeginningtoendexitprocessforleavers:ensureexitprocedureisproperlycompleted(relevantpaperworkprepared,informpayrollteamonatimelymanner…);
• Absencesandleaves:answerrelatedquerieswithautonomy;administeremployees’leaveandattendance,ensureallinformationandrequiredsupportingdocumentationaresubmittedtopayrollteamonatimelymanner
• Responsibleforemployees’relocationsandinternationaltransfersprocesses,withsupportofasenior
• Providesupportandassistanceinimmigrationandworkpermitvisaapplications
• Responsibleformaternity,parentalandpaternityleaveprocesses,withsupportofasenior
• BeontheHRmailingdistributionlistandbethefirstpointofcontacttoansweremployees’queries
• Administerandprocessemployee’sbenefitssuchaspension,lifeandmedicalinsurances,mealcards…
• Moderatetohighlevelofautonomywhenansweringqueriesfromemployeesandmanagers

AdditionalHRtasks(supportwithOBtasksandtransitiontoGen):

• ProvidesupportandassistancewithOnboardingprocesseswhenrequired,includingpreparingorrequestingemploymentcontractsandothernecessarydocuments
• LearnandassistwithEmployeeRelationcases

Generic/CommonHRtasks:

• Preparevariousdocuments(agreements,addendums,referenceletters,etc.)
• Keepsoftandhardemployeefilesup-to-date
• EnsureemployeedataarekeptupdatedontheHRIS(i.e.Workday)andproducerelevantreports
• EducatemanagersandemployeeswithHRIS(i.e.Workday)usage
• ProvidesupportandassistanceininternationalHRprojects
• PerformHRadministrationandoperationalsupporttotheHRDepartmentsindifferentlocations
• Completeallothertasksthataredeemedappropriatefortheroleandassignedbythemanager/supervisor

REQUIREDSKILLS:-

• GoodknowledgeofMSOffice(specificallyExcel)
• ExcellentcommunicationskillsinEnglishandSpanish[changeasneeded](writtenandverbal)
• Abilitytomaintainprofessionalisminallsituations
• Abilitytohandlesensitiveinformationinaconfidentialmanner
• Attentiontodetailandproblem-solvingcompetencies
• Abilitytoworkeffectivelyacrossorganizationalboundaries
• Positiveattitude,resiliency,andtheabilitytoproducehighqualityandvolumeatafastpace
• Maintainflexibilitytotakeonadditionalresponsibilities,asneeded
• WorkingknowledgewithaHRIS(Workday)