Human Resources Assistant

transperfect; Pune District; On-site; INR 320,000 - 420,000; Full time

Job summary

TransPerfect is seeking a Human Resources Assistant to provide administrative support to the HR department. The role focuses on end-to-end HR processes within established guidelines and the Workday HRIS.

You will manage exit procedures, leaves, relocations, visas, and benefits documentation, while keeping employee files up to date. The position requires strong English and Spanish communication, proficiency in MS Office, discretion with confidential information, and the ability to collaborate

Qualifications

• Proficient with MS Office, especially Excel and Word.
• Strong written and spoken English; Spanish is a plus.
• Discreet handling of confidential information.
• Detail-oriented with problem-solving skills.
• Able to collaborate across teams and locations.

Responsibilities

• Manage end-to-end exit process for leavers and payroll notification.
• Administer leave, attendance, and related documentation.
• Assist with relocations, international transfers, visas, and immigration.
• Support onboarding and contract preparation when required.
• Maintain employee files and update HRIS data (Workday).
• Provide general HR administration across locations.

Skills

MS Office Excel

English & Spanish comms

Confidentiality

Attention to detail

Cross-functional collab

Workday (HRIS)

Fast pace ability

Tools

Workday

Job description

OVERVIEW:

The Human Resources Assistant provides administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures and standard work instructions as determined by the HR Department and applicable legislations.

DESCRIPTION:-

Role-specific HR tasks (Assistant):

• Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…)
• Absences and leaves: answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner
• Learn and assist with employees’ relocations and international transfers processes
• Learn and assist with immigration and work permit visa applications
• Learn and assist with maternity, parental and paternity leave processes
• Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries
• Administer and process employee’s benefits such as pension, life and medical insurances, meal cards…

Additional HR tasks (support with OB tasks):

• Provide support and assistance with Onboarding processes when required, including preparing or requesting employment contracts and other necessary documents

Generic/Common HR tasks:

• Prepare various documents (agreements, addendums, reference letters, etc.)
• Keep soft and hard employee files up-to-date
• Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports
• Educate managers and employees with HRIS (i.e. Workday) usage
• Provide support and assistance in international HR projects
• Perform HR administration and operational support to the HR Departments in different locations
• Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor

REQUIRED SKILLS:

• Good knowledge of MS Office (specifically Excel)
• Excellent communication skills in English and Spanish [change as needed] (written and verbal)
• Ability to maintain professionalism in all situations
• Ability to handle sensitive information in a confidential manner
• Attention to detail and problem-solving competencies
• Ability to work effectively across organizational boundaries
• Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace
• Maintain flexibility to take on additional responsibilities, as needed
• Working knowledge with a HRIS (Workday)