Human Resource Operations Manager

Canixa Life Sciences; Uttar Pradesh; On-site; INR 350,000 - 550,000; Full time

Job summary

Canixa Life Sciences in India is seeking an HR professional to manage Employee Relations, Payroll, Compliance, Separation, Compensation, and HR MIS. Responsibilities span grievances, leave, attendance, salary processing, statutory filings, settlements, incentives, and policy implementation, reporting to the Head of HR.

The role requires coordinating inductions, celebrations, and other HR operations to ensure smooth, compliant HR processes across the organisation.

Responsibilities

• Address day-to-day employee grievances and elevate unresolved matters as appropriate.
• Process leave approvals in the CBO system and reconcile Daily Call Report (DCR) entries.
• Review Daily Call Reports and maintain accuracy of attendance-linked records.
• Update employment and bank details in the Incentive Sheet and approve PF KYC submissions.
• Prepare and finalise the monthly Salary Sheet, including TDS calculation inputs and salary transfer files.
• Upload salary slips in CBO and process vendor bill payments related to payroll and HR operations.
• Prepare and circulate the Corporate Bank Account opening letter for new joiners.
• Prepare and mail Health Insurance and Term Insurance addition/deletion advices, and process related claim documentation.
• Prepare and file monthly PF & ESIC returns and update Date of Exit (DOE) in the PF portal.
• Resolve day-to-day PF and ESIC queries raised by employees and statutory authorities.
• Mail Form 16 to all employees within the prescribed timeline (June/July).
• Prepare the Full & Final Settlement letter and Gratuity claim form for exiting employees.
• Mail leave encashment details to the Chartered Accountant for TDS treatment.
• Prepare Term Insurance claim documentation for eligible cases.
• Support preparation of the Increment Sheet (April/July) and the Annual Bonus Sheet (May).
• Prepare and mail Increment and Promotion letters; update CTC breakup in CBO.
• Maintain the Monthly Due List file and circulate it to concerned managers; maintain HR MIS.
• Update and circulate the Team List Master on a weekly basis.
• Support implementation of HR policies and procedures for fair and consistent management of staff across the organisation.
• Conduct HR induction for new joinees.
• Coordinate Birthday and Festival celebrations at the Head Office.
• Undertake other operational HR assignments as directed by the Head of HR.

Job description

1. Employee Relations, Attendance & Leave Management

• Address day-to-day employee grievances and elevate unresolved matters as appropriate.
• Process leave approvals in the CBO system and reconcile Daily Call Report (DCR) entries.
• Review Daily Call Reports and maintain accuracy of attendance-linked records.

2. Payroll, Compensation & Benefits Administration

• Update employment and bank details in the Incentive Sheet and approve PF KYC submissions.
• Prepare and finalise the monthly Salary Sheet, including TDS calculation inputs and salary transfer files.
• Upload salary slips in CBO and process vendor bill payments related to payroll and HR operations.
• Prepare and circulate the Corporate Bank Account opening letter for new joiners.
• Prepare and mail Health Insurance and Term Insurance addition/deletion advices, and process related claim documentation.

3. Statutory Compliance

• Prepare and file monthly PF & ESIC returns and update Date of Exit (DOE) in the PF portal.
• Resolve day-to-day PF and ESIC queries raised by employees and statutory authorities.
• Mail Form 16 to all employees within the prescribed timeline (June/July).

4. Separation & Full-and-Final Settlement

• Prepare the Full & Final Settlement letter and Gratuity claim form for exiting employees.
• Mail leave encashment details to the Chartered Accountant for TDS treatment.
• Prepare Term Insurance claim documentation for eligible cases.

5. Compensation Review & HR MIS

• Support preparation of the Increment Sheet (April/July) and the Annual Bonus Sheet (May).
• Prepare and mail Increment and Promotion letters; update CTC breakup in CBO.
• Maintain the Monthly Due List file and circulate it to concerned managers; maintain HR MIS.
• Update and circulate the Team List Master on a weekly basis.

6. Policy Implementation & Employee Engagement

• Support implementation of HR policies and procedures for fair and consistent management of staff across the organisation.
• Conduct HR induction for new joinees.
• Coordinate Birthday and Festival celebrations at the Head Office.
• Undertake other operational HR assignments as directed by the Head of HR.