HR Operations

PAREKH; Thiruvallur District; On-site; INR 350,000 - 550,000; Full time

Job summary

Parekh is seeking an HR Operations Executive to own HR operations, documentation, compliance, and reporting at the warehouse/regional level, with support on recruitment, onboarding, and employee relations, coordinating with hiring managers, IT, Administration, Safety, and Operations.

The role spans ISO documentation, MIS reporting, training coordination, onboarding and exit processes, and welfare initiatives to ensure smooth day-to-day HR activities across multiple warehouses.

Qualifications

• Willingness to extend working hours during peak operational periods.

Responsibilities

• HR Records & Documentation: Maintain employee files and HR records with accuracy and confidentiality; manage pre- and post-joining documentation; coordinate probation reviews and confirmations.
• HR Reporting & MIS: Keep trackers up-to-date; prepare monthly HR MIS reports covering recruitment, onboarding, training, and engagement.
• ISO Process & Documentation: Own HR-related ISO documentation; ensure filing, version control, and audit readiness.
• Employee Relations Operations: Address employee relations matters per policy; respond to HR queries to ensure a smooth HR operation.
• Offer & Onboarding Support: Prepare and issue offer/appointment/confirmation letters; coordinate background verification; manage joining formalities and IT access.
• Employee Engagement & Welfare: Support engagement initiatives and welfare activities; collaborate on safety and welfare at warehouse level.
• Training Coordination: Support regular training; track attendance, feedback, and effectiveness for reporting and ISO docs.
• Exit & Separation Management: coordinate FnF settlements; ensure exit processes, interviews, and clearance forms are completed.
• Recruitment Support: Support end-to-end recruitment; assist with job descriptions and candidate sourcing; coordinate interview rounds.

Job description

About the Role

We are seeking an HR Operations Executive to own HR operations, documentation, compliance, and reporting at the warehouse/regional level, with additional support on recruitment, onboarding, employee relations, training, and engagement partnering closely with hiring managers, IT, Administration, Safety, and Operations.

Key Responsibilities

HR Records & Documentation

• Maintain employee personal files and HR records with accuracy and confidentiality.
• Manage pre-joining documentation and post-joining documentation for completeness and accuracy.
• Coordinate probation reviews and confirmation documentation with line managers.

HR Reporting & MIS

• Keep recruitment, documentation, letter issuance, and training trackers current and accurate at all times.
• Prepare monthly HR MIS reports covering recruitment, onboarding, training, and engagement metrics for management reporting.

ISO Process & Documentation

• Own and maintain HR-related ISO documentation at the warehouse/regional level.
• Ensure proper filing, version control, and audit readiness per ISO and internal compliance requirements.

Employee Relations Operations

• Address employee relations matter per disciplinary policy and HR guidelines.
• Respond to HR-related queries promptly to ensure a positive employee experience and smooth day-to-day HR operations.

Offer & Onboarding Support

• Support preparation and issuance of offer, appointment, and confirmation letters per policy.
• Coordinate background verification with third-party agencies/internal teams.
• Coordinate joining formalities, system access, email IDs, ID cards, and workstation setup with IT/Administration.
• Support induction/orientation programs on company policy, culture, and processes.

Employee Engagement & Welfare

• Support engagement initiatives, welfare activities, and celebrations to enhance workplace morale.
• Collaborate with the Safety Committee and Emergency Response Team (ERT) on warehouse-level safety and welfare initiatives.

Training Coordination

• Support coordination of regular training across warehouses/regions per business and compliance needs.
• Track and document training attendance, content, feedback, and effectiveness for reporting and ISO documentation.

Exit & Separation Management

• Coordinate the Full & Final (FnF) settlement process for exiting employees, liaising with Finance, IT, and Administration for timely clearance and closure.
• Ensure exit formalities resignation acceptance, exit interviews, clearance forms, and relieving/experience letters are completed accurately and within TAT.

Recruitment Support

• Support end-to-end recruitment: coordinate with hiring managers on manpower requirements, assist with job description drafting, and source candidates via job portals, referrals, and internal databases as needed.
• Assist in screening profiles and coordinating interview rounds with concerned departments.

Requirements

Willingness to extend working hours (late sitting) during peak operational periods, audits, month-end MIS closures, or business exigencies, as per warehouse requirements.