HR Intern

Entri Jobs; Ernakulam; On-site; INR 180,000 - 240,000; Full time

Job summary

Entri Jobs in India is seeking an HR Operations fresher to support end-to-end HR processes including recruitment, onboarding, attendance, payroll support, performance management, and employee engagement.

You will assist in preparing job descriptions, collecting resumes, coordinating interviews, and maintaining employee records while learning company policies and HR procedures in a collaborative environment.

Qualifications

• Pursuing or completed a degree in HR/Business Administration, BBA or MBA.
• Freshers encouraged to apply.
• Strong verbal and written communication.
• Basic knowledge of recruitment and HR operations.
• Proficiency in MS Office.

Responsibilities

• Assist in preparing and updating job descriptions for various positions.
• Collect, organize, and maintain candidate CVs and resumes.
• Make hiring calls to candidates and conduct initial communication.
• Screen resumes and assist in shortlisting suitable candidates.
• Schedule and coordinate interviews with candidates and hiring managers.
• Attend and assist during interviews, as required.
• Conduct follow-up calls to candidates regarding interview status and selection updates.
• Coordinate with candidates throughout the recruitment process.
• Assist in completing joining formalities for new employees.
• Collect and verify necessary employee documents.
• Support the preparation of offer letters, appointment letters, and other joining documents.
• Coordinate and facilitate the employee onboarding process.
• Explain company policies, procedures, and workplace guidelines to new employees.
• Maintain and update employee personal files and records.
• Monitor and update daily employee attendance records.
• Maintain and update employee leave records.
• Track attendance discrepancies, late arrivals, and absenteeism.
• Coordinate with employees and reporting managers to resolve attendance-related issues.
• Assist in preparing attendance and leave reports for payroll processing.
• Assist in collecting and verifying attendance, leave, and other payroll-related data.
• Coordinate with the HR and finance teams to support monthly payroll processing.
• Maintain accurate employee records required for payroll calculations.
• Assist in resolving payroll-related queries and discrepancies.
• Assist in collecting and maintaining employee performance data.
• Support performance appraisal and evaluation processes.
• Coordinate performance review schedules and documentation.
• Help prepare performance reports and track employee progress.
• Assist in organizing employee engagement activities, celebrations, and team-building events.
• Support employee communication and feedback initiatives.
• Help address employee concerns and coordinate with the HR team for resolution.
• Assist in maintaining a positive and productive work environment.
• Assist the HR team in maintaining statutory compliance-related records and documentation.
• Support the preparation and maintenance of compliance reports.
• Help communicate company policies, procedures, rules, and workplace guidelines to employees.
• Assist in maintaining proper HR documentation in accordance with applicable company procedures and legal requirements.
• Assist in identifying and resolving routine HR and employee-related issues.
• Respond to basic employee queries and direct complex concerns to the appropriate HR personnel.
• Coordinate with relevant departments to address workplace concerns.
• Maintain confidentiality while handling employee information and HR matters.
• Support all day-to-day HR administrative activities.
• Maintain and update HR databases, employee files, and documentation.
• Prepare HR reports, spreadsheets, letters, and other documents as required.
• Assist in coordinating HR meetings, training sessions, and internal activities.
• Provide administrative support to the HR team and perform other HR-related duties as assigned.

Skills

Verbal & written communication

MS Office (Excel/Word)

Organizational & time-management

Attention to detail

Confidential information handling

Willingness to learn

Education

HR/Business Administration degree (Pursuing or completed)

Tools

MS Office - Excel & Word

Job description

Responsibilities

1. Recruitment and Talent Acquisition

• Assist in preparing and updating job descriptions (JDs) for various positions.
• Collect, organize, and maintain candidate CVs and resumes.
• Make hiring calls to candidates and conduct initial communication.
• Screen resumes and assist in shortlisting suitable candidates.
• Schedule and coordinate interviews with candidates and hiring managers.
• Attend and assist during interviews, as required.
• Conduct follow-up calls to candidates regarding interview status and selection updates.
• Coordinate with candidates throughout the recruitment process.

2. Employee Onboarding and Joining Formalities

• Assist in completing joining formalities for new employees.
• Collect and verify necessary employee documents.
• Support the preparation of offer letters, appointment letters, and other joining documents.
• Coordinate and facilitate the employee onboarding process.
• Explain company policies, procedures, and workplace guidelines to new employees.
• Maintain and update employee personal files and records.

3. Attendance and Leave Management

• Monitor and update daily employee attendance records.
• Maintain and update employee leave records.
• Track attendance discrepancies, late arrivals, and absenteeism.
• Coordinate with employees and reporting managers to resolve attendance-related issues.
• Assist in preparing attendance and leave reports for payroll processing.

4. Payroll Support

• Assist in collecting and verifying attendance, leave, and other payroll-related data.
• Coordinate with the HR and finance teams to support monthly payroll processing.
• Maintain accurate employee records required for payroll calculations.
• Assist in resolving payroll-related queries and discrepancies.

5. Performance Management

• Assist in collecting and maintaining employee performance data.
• Support performance appraisal and evaluation processes.
• Coordinate performance review schedules and documentation.
• Help prepare performance reports and track employee progress.

6. Employee Engagement and Relations

• Assist in organizing employee engagement activities, celebrations, and team-building events.
• Support employee communication and feedback initiatives.
• Help address employee concerns and coordinate with the HR team for resolution.
• Assist in maintaining a positive and productive work environment.

7. Statutory Compliance and Company Policies

• Assist the HR team in maintaining statutory compliance-related records and documentation.
• Support the preparation and maintenance of compliance reports.
• Help communicate company policies, procedures, rules, and workplace guidelines to employees.
• Assist in maintaining proper HR documentation in accordance with applicable company procedures and legal requirements.

8. Problem-Solving and Employee Support

• Assist in identifying and resolving routine HR and employee-related issues.
• Respond to basic employee queries and direct complex concerns to the appropriate HR personnel.
• Coordinate with relevant departments to address workplace concerns.
• Maintain confidentiality while handling employee information and HR matters.

9. HR Administration and General Support

• Support all day-to-day HR administrative activities.
• Maintain and update HR databases, employee files, and documentation.
• Prepare HR reports, spreadsheets, letters, and other documents as required.
• Assist in coordinating HR meetings, training sessions, and internal activities.
• Provide administrative support to the HR team and perform other HR-related duties as assigned.

Qualifications

• Pursuing or completed a degree in Human Resources, Business Administration, BBA, MBA, or a related field.
• Freshers with an interest in HR and administration are encouraged to apply.
• Good verbal and written communication skills.
• Basic knowledge of recruitment and HR operations.
• Proficiency in MS Office, particularly Excel and Word.
• Good organizational and time-management skills.
• Attention to detail and problem-solving abilities.
• Ability to handle confidential information responsibly.
• Willingness to learn and work collaboratively with the HR team.

Office timing - 9:30 - 6:30 (Saturday 9:30 - 5:00)

Working days - Monday to Saturday (3rd Saturday off)

Skills

performance management, Payroll Support, Attendance and Leave Management, Employee Onboarding, HR Administration, Recruitment and Talent Acquisition

Experience

Fresher