HR Executive (Recruitment, Payroll & Administration)

Megasys India; Mumbai; On-site; INR 500,000 - 800,000; Full time

Job summary

Megasys India is seeking a responsible HR Executive to manage end-to-end recruitment, payroll processing, attendance and employee records from Mumbai.

The role requires strong HR knowledge, numerical ability, and excellent communication. You will frame policies, ensure compliance, and support day-to-day HR operations with attention to confidentiality.

Qualifications

• Good understanding of HR operations, recruitment, and employee administration.
• Knowledge of payroll processing, salary calculations, and attendance management.
• Strong numerical, analytical, and reconciliation skills.
• Proficiency in MS Excel and MS Office.
• Good verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to maintain confidential employee records.
• Problem-solving skills and the ability to handle employee concerns professionally.
• Ability to manage multiple HR activities and meet deadlines.

Responsibilities

• Recruitment: manage end-to-end recruitment activities and postings.
• Payroll: process monthly payroll and reconcile data.
• Attendance: monitor attendance, leave, and records.
• Employee records: maintain HR databases and documents.
• Employee relations: address HR queries and stakeholder coordination.
• Compliance: ensure HR processes comply with laws and policies.

Skills

HR operations

Recruitment

Employee administration

Payroll processing

Salary calculations

Attendance management

MS Excel / MS Office

Communication skills

Confidential records handling

Education

Graduate in any discipline

Tools

HRMS

Payroll software

Attendance systems

Biometric devices

Job description

Job Summary

We are looking for a responsible, detail-oriented, and proactive HR Executive to manage end-to-end recruitment, frame HR policies, employee records, payroll processing, attendance and leave management, and day-to-day HR operations.

The ideal candidate should have good communication and interpersonal skills, a strong understanding of HR processes, and excellent numerical and analytical abilities. Candidates with an Accounts background will be preferred due to the payroll processing and salary reconciliation responsibilities associated with this role.

Key Responsibilities

1. Recruitment and Talent Acquisition

• Manage end-to-end recruitment activities, including job postings, resume screening, candidate shortlisting, interview scheduling, and follow-ups.
• Coordinate with hiring managers to understand staffing requirements and identify suitable candidates.
• Maintain candidate databases and recruitment trackers.
• Ensure timely closure of open positions through effective recruitment strategies.
• Coordinate candidate selection, offer communication, and joining formalities.

2. Payroll Processing and Salary Administration

• Process monthly employee payroll accurately and within the defined timelines.
• Calculate salaries based on attendance, paid leaves, loss of pay, and other applicable components.
• Verify salary inputs and reconcile payroll data before processing.
• Maintain payroll records, salary statements, and employee compensation details.
• Coordinate salary disbursement with the Accounts or Finance team.
• Assist with payroll-related statutory requirements, including applicable PF, ESI, TDS, and professional tax compliance, as relevant to the organization.

3. Attendance and Leave Management

• Monitor daily employee attendance, late arrivals, early departures, and absenteeism.
• Maintain attendance records and prepare monthly attendance summaries.
• Manage employee leave applications, approvals, leave balances, and leave records.
• Coordinate with department heads to verify attendance and leave discrepancies before payroll processing.
• Ensure accurate attendance and leave data is considered during monthly salary calculations.

4. Employee Records and HR Documentation

• Develop, maintain, and regularly update employee records and HR databases.
• Manage employee joining documentation, personal information, appointment letters, and other employment-related documents.
• Maintain employee files, payroll records, attendance registers, and leave records with appropriate confidentiality.
• Coordinate onboarding and induction activities for new employees.
• Support employee separation formalities, full and final settlement documentation, and exit procedures.

5. Employee Relations and HR Support

• Act as a point of contact for employees regarding HR policies, payroll queries, leave matters, attendance, and other employment-related concerns.
• Foster positive relationships between employees, management, and other stakeholders.
• Assist in resolving employee grievances and workplace issues professionally and fairly.
• Communicate HR policies, procedures, and organizational updates to employees.
• Support employee engagement and workplace initiatives.

6. HR Compliance and Administration

• Ensure HR processes comply with applicable labor laws, employment regulations, and company policies.
• Maintain records and documentation required for HR audits and statutory compliance.
• Assist in preparing HR reports, employee headcount reports, payroll summaries, and other management reports.
• Support the implementation and continuous improvement of HR policies and procedures.
• Handle employee information and sensitive HR data with strict confidentiality.

Required Skills and Competencies

• Good understanding of HR operations, recruitment, and employee administration.
• Knowledge of payroll processing, salary calculations, and attendance management.
• Strong numerical, analytical, and reconciliation skills.
• Proficiency in MS Excel and MS Office.
• Good verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to maintain confidential employee records.
• Problem-solving skills and the ability to handle employee concerns professionally.
• Ability to manage multiple HR activities and meet deadlines.

Preferred Qualifications

• Graduate in any discipline
• Prior experience in payroll processing, salary administration, or accounting will be an advantage.
• Familiarity with HRMS, payroll software, attendance systems, or biometric attendance devices is desirable.
• Basic knowledge of applicable Indian labor laws and statutory payroll deductions is preferred.