HR Executive - Payroll and Compliance

Virtuhr; Chhatrapati Sambhajinagar District; On-site; INR 350,000 - 520,000; Full time

Job summary

Virtuhr in Maharashtra, India is seeking an HR and Labour Compliance professional to handle statutory filings, PF/ESIC registrations, and wage-related reporting across sites.

You will manage contractor payments, onboarding records, employee lifecycle settlements, and front desk coordination, while ensuring accuracy for audits and GR updates.

Proficiency in MS Excel and HRMS/payroll software is required, with strong communication and meticulous documentation skills.

Qualifications

• Solid understanding of labour laws and statutory compliance.
• Proficiency in PF, ESIC portals, and return filing processes.
• Strong MS Excel skills and working knowledge of HRMS or payroll software.
• Good communication and coordination abilities.
• Attention to detail and high level of accuracy in documentation and reporting.

Responsibilities

• Ensure compliance with labour laws including maintenance of registers and filings.
• Handle PF & ESIC registration and monthly challan generation.
• File monthly/annual returns for PF, ESIC, PT, and LWF.
• Maintain labour muster rolls and wage sheets across sites.
• Support ISO audit documentation and housekeeping Labour records.
• Process contractor bills, attendance muster and salary sheets.
• Manage labour settlements and onboarding processes.
• Attend front desk duties and coordinate HR activities.
• Stay updated on GRs and government notifications.

Skills

Labour compliance

PF/ESIC portal

MS Excel

HRMS/payroll software

Communication

Tools

HRMS software

Payroll software

Job description

Key Responsibilities:

• Statutory & Labor Compliance:
• Ensure compliance with labour laws including maintenance of Minimum Wages Register, Form 7A, and other statutory registers.
• Handle PF & ESIC registration for new employees and ensure timely monthly challan generation and KYC compliance.
• File monthly/annual returns for PF, ESIC, Professional Tax (PT), and Labour Welfare Fund (LWF).
• Maintain and monitor labour muster rolls for all sites and prepare actual payment and wage sheets accordingly.
• Manage quarterly employment returns and annual returns via Shram Suvidha portal.

Contractor & Site Management:

• Process contractor bills along with payment advice and generate debit notes.
• Create and manage contractor attendance muster and salary sheets.
• Calculate and provide monthly wage difference sheets to the Accounts Department.
• Monitor statutory compliance status for all sites monthly and share reports with clients as required.
• Support ISO audit documentation, especially related to housekeeping and labour documentation.

Employee Lifecycle & Settlements:

• Handle labour full and final settlements in accordance with company policy and labour law.
• Coordinate site-wise registration of new employees for PF and ESIC.
• Assist in onboarding processes and maintaining employee records.

Administrative & Coordination Tasks:

• Attend incoming calls and manage front desk activities as needed.
• Coordinate with the HR Manager for organizing employee engagement activities, celebrations, and events.
• Stay updated on GRs (Government Resolutions) and notifications impacting HR and labour compliance.

Housekeeping & Office Upkeep:

• Monitor and manage the housekeeping team to ensure scheduled and routine tasks are completed efficiently.
• Report any irregularities or deviations in daily housekeeping work to management.

Skills and Competencies:

• Solid understanding of labour laws and statutory compliance.
• Proficiency in PF, ESIC portals, and return filing processes.
• Strong MS Excel skills and working knowledge of HRMS or payroll software.
• Good communication and coordination abilities.
• Attention to detail and high level of accuracy in documentation and reporting.