HR Executive - HR, Front Office & Administration

Rsoft Technologies; Avadi; On-site; INR 300,000 - 420,000; Full time

Job summary

Rsoft Technologies in India is seeking an HR/Admin professional to manage end-to-end recruitment, onboarding, and HR operations. The role covers front office coordination, attendance, documentation, and vendor liaison to ensure smooth office functioning.

The candidate will handle daily admin tasks, assist in payroll inputs, prepare letters, and support engagement activities while maintaining accurate records. Experience in MS Office is essential.

Qualifications

• Bachelor's Degree or MBA in HR, MSW or BBA with 1–2 years HR/admin experience.
• Strong communication and interpersonal skills with proficiency in MS Office.
• Front office/administrative coordination experience is essential.

Responsibilities

• Recruitment & onboarding: post job descriptions, screen resumes, schedule interviews, prepare offers, onboard new hires.
• HR operations: attendance, leaves, HR docs, payroll inputs support.
• Monitor productivity, attendance, and generate daily/weekly/monthly reports.

Skills

Strong communication & interpersonal

Recruitment & HR administration

Front office coordination

MS Office

Time management

Vendor & facilities management

Education

Bachelor's Degree

MBA (HR)

MSW

BBA

Tools

MS Office

Job description

Key Responsibilities

Recruitment & Onboarding

• Prepare and post job descriptions on job portals.
• Screen resumes, schedule interviews, and coordinate the hiring process.
• Prepare offer letters and complete onboarding formalities.
• Conduct induction, coordinate training, and maintain employee records.

HR Operations

• Manage employee attendance, leave, and HR documentation.
• Prepare HR letters, maintain personnel files, and support payroll inputs.
• Coordinate employee engagement activities and ensure HR policy compliance.

WorkPulse & Workstatus Monitoring

• Monitor employee productivity, attendance, idle time, screenshots, and activity reports.
• Prepare daily, weekly, and monthly productivity reports and coordinate with managers on performance concerns.

Front Office Management

• Welcome visitors, manage reception, answer calls, maintain visitor records, coordinate meeting rooms, and handle courier and correspondence.

Administration & Facilities

• Oversee day-to-day office administration and maintenance.
• Coordinate with vendors for office repairs, purchases, and facility requirements.
• Manage office assets, access cards, and administrative records.

Housekeeping & Pantry

• Monitor housekeeping and office cleanliness.
• Maintain stock of drinking water, tea, coffee, and pantry supplies.
• Coordinate the purchase of office and pantry materials.
• Verify invoices and process vendor payments after approval.

Required Skills

• Strong communication and interpersonal skills
• Recruitment and HR administration
• Front office and administrative coordination
• MS Office (Excel, Word)
• Time management and multitasking
• Vendor and facility management

Qualification

• Bachelor's Degree / MBA (HR) / MSW / BBA
• 1- 2 years of HR/Admin experience