HR and Administration Executive

Shashwath Solution; Pune District; On-site; INR 300,000 - 600,000; Full time

Job summary

Shashwath Solution in Pune is seeking an HR and Administration Executive to manage daily HR operations, recruitment, onboarding, payroll, and compliance, ensuring smooth administrative support for business goals.

You will maintain employee records, oversee facility management, vendor relations, HR analytics, and employee engagement initiatives, while ensuring adherence to labor laws and ISO/ISMS-related requirements.

Qualifications

• Bachelor’s degree in HR or related field.
• 2+ years of HR and administrative experience.
• Strong knowledge of labor laws, payroll systems, and compliance.
• Proficiency in MS Office and HRMS software.

Responsibilities

• Develop and post job advertisements across multiple platforms.
• Screen resumes, schedule interviews, and assist in candidate selection.
• Conduct onboarding, induction, and training sessions for new hires.
• Manage payroll processes and confidentiality.
• Oversee office facilities, vendor relations, access control, and safety.
• Prepare HR reports and analytics.
• Coordinate employee engagement events and recognition programs.
• Manage exit processes and attendance records.

Skills

Recruiting employees

Onboarding employees

Record Management

HRMS software

Payroll processes

Compliance

ESI

PF

Education

Bachelor's degree in HR / BA

Tools

MS Office

HRMS software

Job description

Job Summary

The HR and Administration Executive is responsible for managing the daily administrative and human resource operations of the organization. This role involves recruiting and onboarding employees, maintaining employee records, managing compliance and payroll processes, and ensuring smooth administrative functions to support business objectives.

Key Responsibilities

Human Resources

Recruitment & Onboarding

• Develop and post job advertisements across multiple platforms.
• Screen resumes, schedule interviews, and assist in candidate selection.
• Conduct onboarding, induction, and training sessions for new hires.

Employee Relations

• Address and resolve employee grievances promptly.
• Foster a positive workplace environment through engagement initiatives.
• Provide support for performance evaluations and feedback discussions.

Compliance & Record Management

• Ensure adherence to statutory compliance (ESI, PF, labor laws, etc.).
• Maintain up-to-date employee records and databases.
• Handle ISMS and ISO audit requirements related to HR processes.

Payroll & Benefits

• Process payroll with accuracy and maintain confidentiality.
• Administer health insurance, ESI, and other employee benefit schemes.
• Manage leave and attendance systems in line with company policies.

HR Analytics & Reporting

• Maintain recruitment and post-recruitment trackers.
• Prepare HR reports, analyze data, and provide actionable insights.

Administration

• Manage office facilities, supplies, and vendor relations.
• Oversee access control, CCTV, and other administrative systems.
• Plan and coordinate office events, meetings, and travel arrangements.
• Ensure the office complies with health, safety, and environmental regulations.

Employee Engagement

• Organize annual events, monthly incentive programs, and recognition awards.
• Conduct employee satisfaction surveys and recommend improvements.

Exit Management

• Oversee the relieving process and full & final settlements.
• Conduct exit interviews and maintain records of feedback.

Skills & Qualifications

• Bachelors degree in human resources, Business Administration, or related field.
• 2+ years of HR and administrative experience preferred.
• Strong knowledge of labor laws, payroll systems, and compliance.
• Proficiency in MS Office (Word, Excel, PowerPoint) and HRMS software.

Core Competencies

• Team Collaboration
• Confidentiality and Integrity
• Attention to Detail
• Proactive Problem-Solving
• Time Management

Mandatory Key Skills

• recruiting employees
• onboarding employees
• Record Management
• HRMS software
• managing compliance*
• payroll processes*
• Compliance*
• ESI*
• PF*