Hr Executive And Recruiter

Ascent Meditech Limited; Mumbai; On-site; INR 450,000 - 750,000; Full time

Job summary

Ascent Meditech Limited is seeking an HR Executive – Talent Acquisition & HR Operations in Mumbai. The role focuses on end-to-end recruitment, onboarding, and HR operations, including payroll-related activities and documentation.

The candidate should have 2–5 years of experience in recruitment and HR processes. The incumbent will coordinate with department heads, manage candidate sourcing channels, and drive employer branding initiatives to attract talent across locations.

Qualifications

• MBA/PGDM/MSW/MHRM in Human Resources preferred.
• Certification in HR / Labour Laws / Recruitment will be an added advantage.

Responsibilities

• Lead end-to-end recruitment and manage manpower requisitions with department heads.
• Coordinate joining formalities, induction, onboarding, and HR documentation.
• Manage exit formalities, F&F settlements, and asset recovery.
• Prepare regular HR MIS and analytics for management review.
• Ensure accurate HR data and employee lifecycle records.

Skills

Talent Acquisition

End-to-End Recruitment

Candidate Sourcing & Screening

Interview Coordination

Stakeholder Management

Recruitment MIS & Analytics

HR Operations

Employee Lifecycle Management

Full & Final Settlement

HR Documentation & Audit Support

MS Excel

HRMS/ERP

Communication & Interpersonal Skills

Negotiation & Follow-up Skills

Education

MBA/PGDM/MSW/MHRM in HR

Tools

MS Excel

HRMS/ERP

Job description

Role & responsibilities

Job Description HR Executive

Department: Human Resources
Designation: HR Executive
Reporting To: VP – HR
Location: Mumbai
Experience: 2–5 Years

Job Summary

We are looking for an HR Executive – Talent Acquisition & HR Operations who will be primarily responsible for managing end-to-end recruitment and talent acquisition activities, while also supporting HR Operations, employee lifecycle processes, Full & Final settlement, HR MIS, documentation, and audit-related activities.

The ideal candidate should have strong recruitment coordination and stakeholder management skills, along with a good understanding of HR processes and employee documentation.

Key Responsibilities

1. Talent Acquisition & Recruitment – 50%

• Manage the end-to-end recruitment process from manpower requisition to candidate joining.
• Understand job requirements and coordinate with department heads/HODs for timely closure of vacancies.
• Source candidates through Naukri, LinkedIn, job portals, references and other recruitment channels.
• Screen resumes and conduct initial candidate discussions/interviews.
• Coordinate interview schedules with hiring managers and candidates.
• Manage candidate communication throughout the recruitment process.
• Coordinate assessment/assignment rounds wherever applicable.
• Conduct salary discussions and support the offer negotiation process.
• Coordinate background verification and pre-employment documentation.
• Prepare and coordinate offer/appointment documentation as per company process.
• Ensure timely joining of selected candidates and coordinate pre-joining requirements.
• Maintain recruitment trackers and provide regular recruitment MIS to management.
• Track recruitment metrics such as open positions, profiles sourced, shortlisted candidates, interviews, offers, joining ratio and time-to-fill.
• Build and maintain a talent pipeline for current and future manpower requirements.
• Coordinate with recruitment consultants and external agencies, wherever required.
• Support employer branding and recruitment initiatives to improve candidate attraction.
• Ensure a smooth candidate experience throughout the recruitment process.

2. Onboarding & HR Operations – 15%

• Coordinate joining formalities, employee documentation, induction and onboarding activities.
• Ensure completion of joining forms and required statutory/HR documents.
• Coordinate with IT/Admin/Finance and other departments for email ID, ID card, joining kit, assets and salary account opening.
• Maintain and update employee master data and active/resigned employee records.
• Maintain accurate and updated personnel files and HR documentation.
• Support employee engagement activities and other HR initiatives.
• Profile creation in ERP & greythr.
• Opening bank accounts in Axis bank.
• Complete documentation before joining.

3. Exit & Full & Final Settlement –

• Coordinate complete exit formalities from resignation to relieving.
• Update resignation, LWD and exit details in the HR/ERP system.
• Conduct/coordinate exit interviews and maintain exit records.
• Coordinate clearance and NOC requirements with concerned departments.
• Coordinate with Finance/Payroll for Full & Final settlement inputs and documentation.
• Prepare and maintain F&F trackers and follow up for timely closure.
• Coordinate company property, ID card and asset recovery.
• Initiate deactivation of official email IDs and system access after employee separation.
• Maintain exit and attrition records.

HR MIS, Reporting & Analytics –

• Prepare regular HR MIS and reports for management review.
• Maintain accurate HR trackers and employee databases.
• Prepare reports related to:
  • Headcount
  • Recruitment status
  • Joining and onboarding
  • Attrition and employee turnover
  • Time-to-fill
  • Absenteeism
  • Employee movements
  • F&F status
  • Performance/HR-related data
• Analyse HR data and highlight key trends or pending actions to management.
• Ensure timely and accurate submission of HR reports.

Educational Qualification

• MBA / PGDM / MSW / MHRM in Human Resources preferred.
• Certification in HR / Labour Laws / Recruitment will be an added advantage.

Experience Required

• 2–5 years of experience in Talent Acquisition and HR Operations.
• Strong hands-on experience in end-to-end recruitment is mandatory.
• Experience in recruitment for manufacturing / medical device / pharma / healthcare / multi-location organizations will be preferred.
• Working knowledge of HRMS/ERP systems and MS Excel.
• Good understanding of employee lifecycle processes, F&F and HR documentation.

Key Skills

• Talent Acquisition & Recruitment
• End-to-End Recruitment
• Candidate Sourcing & Screening
• Interview Coordination
• Stakeholder Management
• Recruitment MIS & Analytics
• HR Operations
• Employee Lifecycle Management
• Full & Final Settlement
• HR Documentation & Audit Support
• MS Excel & HRMS/ERP
• Communication & Interpersonal Skills
• Negotiation & Follow-up Skills

Note: - Roles and responsibilities may be modified or reassigned based on the business requirements and organizational needs of the Company.