Hr Executive And Generalist

Independent Recruitment Consultant (freelancer); Bengaluru; On-site; INR 279,000 - 502,000; Full time

Job summary

Independent Recruitment Consultant (freelancer) seeks to manage payroll processes, onboarding activities, and HR operations for client organizations in India. The role covers end-to-end payroll processing, attendance and compliance checks, and payroll documentation in HRMS systems.

The position involves coordinating with Finance, handling employee records, and ensuring confidentiality of salary information, while supporting onboarding and HR admin tasks as part of daily operations.

Qualifications

• Experience in end-to-end payroll processing and attendance reconciliation.
• Knowledge of statutory compliances (PF, ESI, PT, TDS) and labour regulations.
• Proficiency with HRMS and payroll systems; data confidentiality and integrity.

Responsibilities

• Payroll: end-to-end monthly processing, timely salary disbursement, and accuracy checks.
• Attendance, leaves, overtime, and deductions processing and validation.
• Calculate salaries, incentives, arrears, reimbursements, and deductions.
• Prepare salary slips and payroll reports; coordinate with Finance for payments.
• Handle statutory filings and compliance tracking (PF, ESI, PT, TDS).
• Prepare full and final settlements for exiting employees.

Job description

A. Payroll Management

1. Manage end-to-end monthly payroll processing, ensuring accurate and timely salary disbursement.
2. Collect, verify, and process attendance, leave records, overtime, late-coming deductions, and other payroll inputs.
3. Calculate salaries, incentives, bonuses, arrears, reimbursements, and applicable deductions.
4. Handle statutory compliances such as PF, ESI, Professional Tax, TDS, and other applicable labour regulations.
5. Prepare and verify full and final settlement calculations for employees.
6. Generate salary slips, payroll reports, bank statements, and monthly payroll summaries.
7. Coordinate with Finance and Accounts teams for salary processing and employee-related payments.
8. Maintain employee payroll records and ensure confidentiality of salary-related information.
9. Handle employee queries related to salary, deductions, payslips, and statutory benefits.
10. Ensure timely filing and maintenance of payroll-related statutory records.

B. Employee Onboarding

1. Coordinate the complete onboarding process for new employees from offer acceptance to joining.
2. Collect and verify joining documents, educational certificates, experience letters, ID proofs, bank details, and other required documents.
3. Prepare and issue appointment letters, offer letters, and other joining-related documents.
4. Complete employee documentation and maintain personal files and HR records.
5. Coordinate with respective departments for employee ID creation, system access, workstation allocation, and other joining formalities.
6. Conduct joining formalities and provide an introduction to company policies, procedures, and HR guidelines.
7. Ensure timely completion of employee registration in HRMS and payroll systems.
8. Coordinate induction and orientation programmes for newly joined employees.
9. Maintain onboarding trackers and ensure all joining formalities are completed within the stipulated timeline.
10. Follow up with new employees and respective departments to ensure a smooth onboarding experience.

C. HR Operations & Documentation

1. Maintain and update employee master data and HR databases.
2. Maintain employee attendance, leave, payroll, and onboarding records.
3. Prepare monthly HR MIS reports related to headcount, payroll, new joiners, and employee movements.
4. Ensure proper documentation and compliance with company policies and applicable statutory requirements.
5. Support HR audits and maintain records for internal and external verification.
6. Role & responsibilities