HR Executive

Ninos IT Solution; Chennai; On-site; INR 300,000 - 420,000; Full time

Benefits offered by this job

Hands-on HR experience

Exposure to payroll processing

Career growth opportunities

Collaborative work environment

HRMS/Excel training

Job summary

Ninos IT Solution in Chennai is seeking an HR Executive with 1–2 years of HR operations experience to support day-to-day HR functions. Responsibilities include recruitment, onboarding, attendance, payroll coordination, and employee engagement.

Ideal candidates will have a Bachelor’s or MBA in HR/Business or related fields, strong Excel skills, and good communication. This is a full-time role based in Chennai with work-from-office arrangements.

Qualifications

• Candidate should have 1–2 years of HR experience in operations.
• Experience in non-IT sectors is preferred.
• Strong knowledge of attendance, payroll coordination and HR documentation.

Responsibilities

• Source candidates through portals and social channels.
• Screen resumes and shortlist based on requirements.
• Coordinate candidate interviews and follow up on feedback.
• Prepare and maintain onboarding documentation and new-joiner records.
• Maintain attendance, leave tracking and payroll data for monthly processing.
• Coordinate payroll inputs and assist HR team with payroll queries.
• Prepare HR letters and maintain confidential employee records.
• Support HR policies implementation and employee engagement activities.

Skills

HR operations

Recruitment

Onboarding

Payroll coordination

MS Excel/Google Sheets

Communication

Time management

Confidentiality

Education

HR/Business Administration/Commerce degree

Tools

HRMS

MS Excel

Google Sheets

Job Portals

Email tools

Job description

We are seeking a proactive and enthusiastic HR Executive with 1 to 2 year of experience in HR operations within a Non-IT sector. The ideal candidate will support day-to-day HR functions including recruitment, employee onboarding, attendance, payroll coordination, and employee engagement activities.

Key Responsibilities

Recruitment & Talent Acquisition

• Source candidates through job portals, social media, references, and other recruitment channels.
• Screen and shortlist candidate resumes based on job requirements.
• Coordinate and schedule candidate interviews.
• Follow up with candidates regarding interview schedules and feedback.
• Maintain and update recruitment trackers.
• Coordinate with hiring managers regarding recruitment requirements.
• Maintain candidate databases for current and future requirements.

Educational Qualification

Bachelor’s Degree in:

• Human Resources / HR Management
• Business Administration
• Commerce
• Management
• MBA – Human Resources (HR) / Human Resource Management
• MBA – General Management / Business Administration
• Bachelor’s Degree in Human Resources / HR Management
• Bachelor’s Degree in Commerce (B.Com)
• Bachelor’s Degree in Management
• Any other relevant degree

Employee Onboarding & Induction

• Coordinate the employee onboarding process.
• Collect and verify required employee documents.
• Prepare and maintain new-joiner documentation.
• Coordinate employee induction and orientation.
• Ensure new employees complete required HR formalities.
• Create and update employee records in HRMS/Excel.
• Coordinate with relevant departments for employee access, assets, and other onboarding requirements.

Attendance & Leave Management

• Maintain daily employee attendance records.
• Track login and logout details.
• Monitor late coming, early leaving, permissions, and attendance irregularities.
• Maintain employee leave records.
• Coordinate with employees and managers regarding attendance and leave-related queries.
• Prepare monthly attendance data for payroll processing.
• Maintain attendance and leave trackers accurately.

Payroll Coordination

• Coordinate with the payroll team/vendor for monthly salary processing.
• Prepare and share attendance data required for payroll.
• Verify leave, loss of pay, permissions, and other attendance-related inputs.
• Assist in maintaining payroll-related records.
• Coordinate with employees regarding basic salary and payroll-related queries.
• Support the HR team in ensuring timely and accurate payroll processing.

HR Documentation

• Prepare and maintain HR-related documents and records.
• Experience Letters
• Relieving Letters
• Salary/Hike Letters
• Other HR-related letters
• Maintain employee personal files and documentation.
• Ensure HR records are updated and properly organized.
• Maintain confidentiality of employee information.
• Ensure employees follow company HR policies and procedures.
• Communicate HR policies and procedures to employees.
• Assist in maintaining HR policy documents.
• Support HR management in implementing company policies.
• Assist with basic HR compliance and documentation activities.
• Maintain proper records related to HR processes.

Employee Engagement

• Assist in organizing employee engagement activities.
• Coordinate employee events, celebrations, meetings, and activities.
• Support employee training and development programs.
• Collect employee feedback when required.
• Promote a positive and professional workplace environment.

Employee Support

• Address basic employee queries related to:
  • Leave
  • Attendance
  • HR policies
  • Benefits
  • Payroll coordination
  • Company procedures
• Escalate complex employee concerns to HR management.
• Maintain professional communication with employees.
• Support employees throughout their employment lifecycle.

HR Operations

• Recruitment & Talent Acquisition
• Employee Onboarding
• Employee Documentation
• Leave Management
• Payroll Coordination
• Employee Engagement
• HR Policy Implementation
• Employee Record Management
• HR Reporting

HR Tools & Software

• Microsoft Excel
• Google Sheets
• HRMS / HR Management Software
• Job Portals
• Email & Professional Communication Tools

Excel & Reporting Skills

• Employee Data Management
• Attendance Tracking
• Leave Tracking
• Recruitment Tracking
• Payroll Data Preparation
• Monthly HR Reports
• Basic Excel formulas
• Data filtering and sorting
• Maintaining HR trackers

Preferred Skills

• Previous experience in HR Operations or Generalist HR.
• Experience in a Non-IT organization will be an added advantage.
• Basic knowledge of recruitment and candidate screening.
• Good understanding of attendance and leave management.
• Basic knowledge of payroll processing.
• Experience using Excel or Google Sheets for HR tracking.
• Familiarity with HRMS software.
• Good written and verbal communication skills.
• Strong coordination and follow-up skills.
• Good organizational and time-management abilities.
• Ability to maintain confidentiality of employee information.
• Strong attention to detail.
• Ability to handle multiple HR activities simultaneously.
• Good problem-solving and interpersonal skills.
• Bachelor’s degree in HR, Business Administration, Commerce, Management, or a related field.
• 1 to 2year of HR experience.
• Experience in HR Operations, Recruitment, or General HR activities.
• Candidates with Non-IT HR experience are preferred.
• Basic knowledge of recruitment and employee onboarding.
• Basic understanding of attendance and leave management.
• Basic knowledge of payroll coordination.
• Good knowledge of MS Excel / Google Sheets.
• Good communication and interpersonal skills.
• Strong coordination and follow-up abilities.
• Candidates who have handled practical HR activities, internships, or HR projects are encouraged to apply.

Key Performance Indicators (KPIs)

• Recruitment and interview coordination efficiency
• Candidate follow-up and recruitment tracker accuracy
• Employee onboarding completion
• Attendance tracking accuracy
• Leave management accuracy
• Payroll data accuracy and timely submission
• HR documentation accuracy
• Employee record maintenance
• HR policy implementation
• Employee engagement activity coordination
• HR tracker and report updates
• Timely completion of assigned HR activities
• Communication and coordination effectiveness

Competitive salary based on:

• Recruitment and HR operations knowledge
• Payroll and attendance knowledge
• Communication and coordination skills
• Overall suitability for the role

• Cell Phone Reimbursement
• Provident Fund
• Learning and Career Growth Opportunities
• Exposure to Complete HR Operations
• Employee Engagement Activities
• Collaborative and Supportive Work Environment
• Opportunity to Work Across Recruitment, Payroll & HR Operations

What We Offer

• Opportunity to work on real-world HR operations and recruitment activities.
• Hands-on experience in recruitment and talent acquisition.
• Exposure to employee onboarding and HR documentation.
• Practical experience in attendance and leave management.
• Exposure to payroll processing and salary coordination.
• Experience working with HRMS, Excel, and HR tracking systems.
• Opportunity to coordinate with different departments and employees.
• Learning and mentorship opportunities.
• Career growth in HR Operations and Generalist HR.
• Collaborative and professional work environment.

Employment Type: Full-Time
Job Type: Permanent
Department: Human Resources / HR
Role: HR Executive
Experience: 6 Months – 1 Year
Work Location: Chennai
Work Mode: Work From Office / In Person
Gender Preference: Male Candidates Required
Language: English – Preferred

Build Your Career in Human Resources With Us

If you are passionate about Human Resources, Recruitment, Employee Management, HR Operations, and building a positive workplace environment, we would love to hear from you.