HR Executive

9series Solutions; Ahmedabad District; On-site; INR 600,000 - 900,000; Full time

Job summary

9series Solutions is seeking an HR Executive to join its Human Resources team in Ahmedabad. You will support end-to-end recruitment, HR operations, onboarding, records management, and day-to-day HR activities in a fast-paced IT environment.

The ideal candidate will have strong communication and coordination skills, attention to detail, and the ability to manage multiple HR activities. This full-time role is office-based.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 13 years of HR experience in a professional setting.
• Strong communication and coordination skills.
• Hands-on with recruitment portals such as Naukri and LinkedIn.

Responsibilities

• Handle end-to-end recruitment for multiple roles across technical and non-technical domains.
• Manage HR operations, onboarding, attendance, leaves, and employee data in HRMS.
• Coordinate onboarding and exit formalities, interviews, and joining processes.
• Support employee engagement activities, events, and HR reporting.

Skills

Recruitment & Talent Acquisition

HR Operations

Documentation & Reporting

Time Management

Coordination

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

Naukri

LinkedIn

Keka HRMS

Job description

POSITION DETAILS

Position: HR Executive

Department: Human Resources

Location: Ahmedabad

Employment Type: Full-Time

Work Mode: Work From Office

Experience: 13 Years

Reporting To: HR Manager

ABOUT THE ROLE

We are looking for a proactive and people-oriented HR Executive to join our Human Resources team. The ideal candidate will be responsible for supporting end-to-end recruitment, HR operations, employee engagement, onboarding, employee records, and day-to-day HR activities. The candidate should have strong communication and coordination skills, a positive attitude, attention to detail, and the ability to handle multiple HR activities simultaneously in a fast-paced IT environment.

KEY RESPONSIBILITIES

1. RECRUITMENT & TALENT ACQUISITION

• Manage end-to-end recruitment for technical and non-technical positions.


• Source candidates through Naukri, LinkedIn, employee referrals, and other recruitment channels.


• Screen resumes based on job requirements and organizational needs.


• Conduct initial HR screening calls and candidate assessments.


• Coordinate technical, managerial, and HR interviews with candidates and hiring managers.


• Maintain regular communication and follow-ups with candidates throughout the hiring process.


• Coordinate offer discussions, documentation, and joining formalities.


• Follow up with selected candidates to ensure successful joining.


• Maintain recruitment trackers, ATS, candidate databases, and hiring reports.


• Prepare regular recruitment status and hiring reports.


• Build and maintain a healthy candidate pipeline for current and future requirements.


• Ensure a positive candidate experience throughout the recruitment process.

2. HR OPERATIONS

• Maintain accurate and up-to-date employee records and HR documentation.


• Manage employee onboarding and exit formalities.


• Coordinate employee attendance and leave-related activities.


• Maintain and update employee information in Keka HRMS.


• Handle day-to-day employee queries and provide appropriate HR support.


• Support employee confirmation and appraisal processes.


• Maintain HR policies, processes, forms, and related documentation.


• Ensure proper documentation and record-keeping for HR activities.


• Support the HR Manager in implementing and improving HR processes.


• Coordinate with employees and internal departments for various HR requirements.


• Maintain confidentiality of employee information and HR-related documents.

3. ONBOARDING & EXIT MANAGEMENT

• Coordinate the complete employee onboarding process.


• Ensure timely completion of joining documentation and required formalities.


• Coordinate with IT/Admin teams for system, workstation, access, and other joining requirements.


• Conduct or coordinate HR induction for new employees.


• Ensure new employees are introduced to company policies, processes, and culture.


• Coordinate employee exit formalities, documentation, and clearance processes.


• Conduct exit discussions/interviews where required.


• Maintain accurate onboarding and exit records.

4. EMPLOYEE ENGAGEMENT & CULTURE

• Plan and coordinate employee engagement activities throughout the year.


• Organize Fun Fridays, team-building activities, games, celebrations, and employee activities.


• Plan and coordinate Employee of the Month (EOM) activities and recognition programs.


• Coordinate employee birthday celebrations and special occasions.


• Plan and decorate the office for festivals and celebrations.


• Coordinate annual events, picnics, outings, celebrations, and other employee programs.


• Collect employee feedback and identify opportunities to improve employee experience.


• Suggest and implement new engagement initiatives based on employee feedback.


• Work closely with employees to promote a positive and collaborative workplace culture.

5. EVENT & VENDOR COORDINATION

• Coordinate with external vendors for HR and employee engagement activities.


• Manage vendors for food, gifts, decorations, event arrangements, venues, and other requirements.


• Obtain quotations and coordinate with vendors as required.


• Ensure events and activities are executed smoothly and within approved budgets.


• Coordinate logistics and arrangements for company events and celebrations.


• Maintain records of vendors, quotations, bills, and event-related expenses.

6. HR REPORTING & DOCUMENTATION

• Maintain accurate HR trackers and reports.


• Prepare recruitment and employee-related reports as required.


• Maintain employee databases and HR documentation.


• Track recruitment status, joining status, attrition, attendance, and other HR metrics.


• Ensure timely updating of HRMS and internal HR records.


• Support the HR Manager with HR data and reports for management review.

REQUIRED SKILLS & QUALIFICATIONS

• Bachelor's degree in Human Resources, Business Administration, or a related field.


• 1-3 years of relevant HR experience, preferably in an IT/software organization.


• Good understanding of recruitment and HR operations.


• Experience in technical recruitment will be an added advantage.


• Hands-on experience with recruitment portals such as Naukri and LinkedIn.


• Experience working with HRMS/ATS systems; knowledge of Keka is preferred.


• Strong verbal and written communication skills.


• Good interpersonal and relationship-building skills.


• Strong coordination and follow-up skills.


• Good organizational and time-management abilities.


• Ability to manage multiple tasks and priorities simultaneously.


• Strong attention to detail and documentation skills.


• Proactive, approachable, and positive attitude.


• Ability to maintain confidentiality of employee and company information.

KEY COMPETENCIES

• Recruitment & Talent Acquisition


• HR Operations


• Employee Relations


• Employee Engagement


• Communication Skills


• Stakeholder Coordination


• Vendor Management


• Event Management


• Problem Solving


• Time Management


• Documentation & Reporting


• Team Collaboration

WHAT WE ARE LOOKING FOR

We are looking for someone who is energetic, organized, people-oriented, and willing to take ownership of HR activities. The ideal candidate should be comfortable working independently while also collaborating with employees, managers, vendors, and other departments. The HR Executive will play an important role in supporting both business hiring requirements and employee experience while ensuring smooth execution of day-to-day HR processes.