Hr Cum Back office executive

Kaapro Management Solutions Pvt. Ltd.; Ahmedabad District; On-site; INR 190,000 - 257,000; Full time

Job summary

Kaapro Management Solutions Pvt. Ltd. in Ahmedabad is seeking an HR Cum Back Office Assistant to manage basic HR activities, employee documentation, data entry, and daily back-office operations.

The candidate will support HR, sales, and operations teams to ensure smooth office functioning, with responsibilities across HR records, recruitment coordination, joining formalities, and salary verification.

Freshers or experienced female candidates may apply.

Qualifications

• Experience in HR admin and back-office tasks.
• Good typing and documentation skills.
• Willingness to learn and collaborate with teams.
• Female candidates preferred. Freshers may apply.

Responsibilities

• Maintain employee records, attendance, leave records and HR documentation.
• Assist with recruitment, onboarding, joining formalities and exits.
• Verify salary inputs and maintain salary records.
• Prepare and update Job Descriptions and org structure records.
• Coordinate employee training, performance management, engagement and retention.
• Maintain HR policies and confidential files.
• Handle daily data entry and administrative tasks.
• Maintain CRM, Excel sheets and internal reports.
• Assist sales and operations with coordination and follow-ups.
• Maintain RM/PM/FG stock records and related paperwork.
• Assist with invoices and dispatch documents.

Skills

MS Excel

Data entry

HR activities

Recruitment coordination

Communication skills

Organizational skills

Team collaboration

Job description

Job Description - HR Cum Back Office Assistant

Position: HR Cum Back Office Assistant
Experience: Experienced / Fresher (as per requirement)
Gender Preference: Female
Salary: ₹20,000 per month
Working Days: To be discussed

Job Summary

We are looking for a detail-oriented and organized HR Cum Back Office Assistant to manage basic HR activities, employee documentation, data entry, and daily back-office operations. The candidate will support HR, sales, and operations teams to ensure smooth office functioning.

Key Responsibilities

HR Responsibilities

• Maintain employee records, attendance, leave records, and HR documentation.

• Assist with recruitment, candidate coordination, onboarding, joining formalities, and exit processes.

• Verify salary inputs and maintain salary-related records.

• Prepare and update Job Descriptions (JDs) and organizational structure records.

• Coordinate employee training, performance management, engagement, and retention activities.

• Maintain HR policies, employee files, and other confidential records.

Back Office Responsibilities

• Handle daily data entry, documentation, and administrative tasks.

• Maintain customer, product, enquiry, quotation, and order records.

• Update CRM systems, Excel sheets, and internal reports.

• Assist sales and operations teams with coordination and follow-ups.

• Maintain raw material (RM), packing material (PM), and finished goods (FG) stock records.

• Assist with invoices, dispatch documents, and other office paperwork.

• Ensure accurate record-keeping and timely completion of assigned tasks.

Required Skills

• Basic knowledge of MS Excel, MS Word, and email communication.

• Good typing, data entry, and documentation skills.

• Basic understanding of HR activities and recruitment coordination.

• Good communication and organizational skills.

• Attention to detail and the ability to manage multiple tasks.

• Willingness to learn and work collaboratively with different departments.

Preferred Candidate Profile

• Female candidates with good administrative and coordination skills.

• Freshers with basic computer knowledge or candidates with relevant experience may apply.

• Responsible, organized, and detail-oriented, with a professional attitude.