Back Office Executive

Pyxidia Techlab Llp.; Mumbai; On-site; INR 180,000 - 300,000; Full time

Job summary

Pyxidia Techlab Llp. is seeking a detail-oriented Back Office Executive in Mumbai to manage documentation, data handling, and cross-department coordination. The role focuses on accuracy, timely reporting, and maintaining organized records.

The ideal candidate will have 0–3 years of experience, a graduate degree, and proficiency in MS Office tools. This is an entry-level, full-time position based in an office setting with responsibilities spanning administrative and operational support.

Qualifications

• Graduate degree preferred.
• Back-office, data entry or coordination experience is a plus.
• Strong computer skills and accuracy required.

Responsibilities

• Perform data entry and data management in company systems.
• Prepare, maintain, and update records, reports, documents, and spreadsheets.
• Verify data and ensure accuracy of information entered into systems.
• Handle documentation, filing, and record keeping.
• Coordinate with Sales, HR, Finance, Operations, and other departments as required.
• Prepare daily, weekly, and monthly operational reports.
• Respond to internal queries and provide required information.
• Follow up with relevant teams for pending information or documents.
• Support the front-office or operations team with backend activities.
• Ensure confidentiality and proper handling of company information.

Skills

MS Excel

MS Word

Data entry

Attention to detail

Communication skills

Record management

Email basics

Multitasking

Coordination

Education

Graduate degree

Tools

MS Office

Job description

Job No. 0040 | Mumbai, Maharashtra, India

Employment Type Full-Time

Experience 1 yrs

Level Entry Level

Openings 10

Job Title: Back Office Executive

Department: Operations / Back Office

Experience: 0–3 Years

Employment Type: Full-Time

Work Mode: Work from Office

Job Summary:

We are looking for a detail-oriented Back Office Executive to handle documentation, data management, coordination, reporting, and day-to-day administrative/operational activities. The candidate should have good computer skills, accuracy in data handling, and the ability to coordinate with different departments.

Key Responsibilities:

• Perform data entry and data management in company systems.
• Prepare, maintain, and update records, reports, documents, and spreadsheets .
• Verify data and ensure accuracy of information entered into systems.
• Handle documentation, filing, and record keeping .
• Coordinate with Sales, HR, Finance, Operations, and other departments as required.
• Prepare daily, weekly, and monthly operational reports.
• Track pending tasks, documents, and requests.
• Maintain and update customer/vendor/employee records, depending on the business requirement.
• Respond to internal queries and provide required information.
• Follow up with relevant teams for pending information or documents.
• Support the front-office or operations team with backend activities.
• Ensure confidentiality and proper handling of company information.
• Perform other administrative and operational duties assigned by the reporting manager.

Required Skills:

• Good knowledge of MS Excel, MS Word, and basic computer applications .
• Good typing and data-entry skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to organize and maintain records.
• Basic knowledge of email communication.
• Ability to work with deadlines and handle multiple tasks.
• Problem-solving and coordination skills.

Educational Qualification:

• Graduate in any discipline preferred.
• Candidates with relevant experience in back-office operations, data entry, administration, or coordination may also be considered.