HR & Administrative Executive

Blue Matter Consulting India; Gurugram District; Hybrid; INR 500,000 - 750,000; Full time

Job summary

Blue Matter Consulting India in Gurugram, India seeks an experienced HR & Administrative Executive with 4-6 years of HR and administrative experience to provide high-level support to the team. You will manage onboarding, records, calendars, and vendor coordination.

Proficiency in MS Office, Slack, Zoom, and strong communication, organization, and discretion are essential. You will help implement engagement initiatives and ensure smooth office operations in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent experience.
• 4-6 years of experience in HR/administrative or executive assistant role.
• Proficiency in Microsoft Office Suite; familiarity with Slack, Zoom, etc.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and prioritization abilities.
• Ability to handle sensitive information with integrity and discretion.

Responsibilities

• Manage end-to-end employee onboarding processes including documentation, background verification, induction coordination, and system setup.
• Maintain and update employee records, HRIS databases, and personnel files while ensuring data accuracy and confidentiality.
• Manage attendance, leave management, and employee documentation in compliance with company policies.
• Support employee engagement initiatives, wellness programs, celebrations, and culture-building activities.
• Manage and coordinate calendars, meetings, and appointments for leadership or teams.
• Prepare internal and external communications, memos, reports, and presentations.
• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements.
• Serve as a point of contact for internal teams and external vendors/clients.
• Maintain office groceries - Timely orders, keep a count of stock, budget.
• Oversee procurement and inventory of office supplies and ensure smooth office operations.
• Assist in onboarding and coordination for new hires or department transitions.
• Support office events, meetings, and department initiatives.
• Ensure office upkeep.
• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns.
• Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers.
• Support with organizing office events, lunches, and meetings.

Skills

Organizational skills

Communication skills

Multitasking

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Slack

Zoom

Job description

Role Overview

We are looking for an experienced and resourceful HR & Administrative Executive with 4-6 years of professional experience to provide high-level HR and administrative support to our team. The role requires strong organisational skills, professionalism, and the ability to manage tasks with minimal supervision.

Key Responsibilities

• Manage end-to-end employee onboarding processes including documentation, background verification, induction coordination, and system setup
• Maintain and update employee records, HRIS databases, and personnel files while ensuring data accuracy and confidentiality
• Manage attendance, leave management, and employee documentation in compliance with company policies.
• Support employee engagement initiatives, wellness programs, celebrations, and culture-building activities.
• Manage and coordinate calendars, meetings, and appointments for leadership or teams
• Prepare internal and external communications, memos, reports, and presentations
• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements
• Serve as a point of contact for internal teams and external vendors/clients
• Maintain office groceries - Timely orders, keep a count of stock, budget.
• Oversee procurement and inventory of office supplies and ensure smooth office operations
• Assist in onboarding and coordination for new hires or department transitions
• Support office events, meetings, and department initiatives
• Ensure office upkeep
• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns.
• Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers
• Support with organizing office events, lunches, and meetings

Required Qualifications

• Bachelors degree or equivalent experience
• 4-6 years of experience in HR and administrative or executive assistant role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (Slack, Zoom, etc.)
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and prioritization abilities
• Ability to handle sensitive information with integrity and discretion.

Preferred Skills

• Experience supporting leadership or cross-functional teams
• Knowledge of office management practices.