HR & Administrative Executive

bluematterconsulting; Gurugram District; On-site; INR 450,000 - 580,000; Full time

Job summary

bluematterconsulting in Gurgaon seeks an HR & Administrative Executive with 4–6 years of experience to provide high-level HR and administrative support. The role focuses on onboarding, records maintenance, attendance tracking, and coordinating travel and events.

The ideal candidate will manage confidential information with discretion, maintain HRIS accuracy, and collaborate with leaders across departments to sustain smooth office operations.

Qualifications

• Bachelor’s degree or equivalent experience.
• 4–6 years of HR/administrative or executive support experience.
• Proficiency in Microsoft Office Suite and collaboration tools (Slack, Zoom).
• Excellent written and verbal communication with strong organizational skills.

Responsibilities

• Oversee end-to-end onboarding processes including documentation, background verification, induction coordination, and system setup.
• Maintain HRIS databases and personnel files with data accuracy and confidentiality.
• Manage attendance, leave management, and policy compliance.
• Coordinate travel and logistics (domestic and international) including itineraries and reimbursements.
• Prepare internal and external communications, memos, reports, and presentations.
• Coordinate calendars, meetings, and appointments for leadership or teams.
• Support office events, meetings, and department initiatives.
• Ensure office upkeep and oversee office supplies procurement and inventory.

Skills

Excellent communication

Strong organizational skills

MS Office proficiency

Collaboration tools (Slack, Zoom)

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Slack

Zoom

Job description

Job Title: HR & Administrative Executive (4–6 Years' Experience)

Location: Gurgaon

Role Overview

We are looking for an experienced and resourceful HR & Administrative Executive with 4–6 years of professional experience to provide high-level HR and administrative support to our team. The role requires strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision.

Key Responsibilities

• Manage end-to-end employee onboarding processes including documentation, background verification, induction coordination, and system setup
• Maintain and update employee records, HRIS databases, and personnel files while ensuring data accuracy and confidentiality
• Manage attendance, leave management, and employee documentation in compliance with company policies.
• Support employee engagement initiatives, wellness programs, celebrations, and culture-building activities.
• Manage and coordinate calendars, meetings, and appointments for leadership or teams
• Prepare internal and external communications, memos, reports, and presentations
• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements
• Serve as a point of contact for internal teams and external vendors/clients
• Maintain office groceries – Timely orders, keep a count of stock, budget.
• Oversee procurement and inventory of office supplies and ensure smooth office operations
• Assist in onboarding and coordination for new hires or department transitions
• Support office events, meetings, and department initiatives
• Ensure office upkeep
• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns.
• Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers
• Support with organizing office events, lunches, and meetings

Required Qualifications

• Bachelor’s degree or equivalent experience
• 4-6 years of experience in an HR and administrative or executive assistant role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (Slack, Zoom, etc.)
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and prioritization abilities
• Ability to handle sensitive information with integrity and discretion

Preferred Skills

• Experience supporting leadership or cross-functional teams
• Knowledge of office management practices