HR & Administration Intern

Indea Design Systems; Mangaluru; On-site; INR 89,000 - 179,000; Full time

Job summary

Indea Design Systems Pvt ltd in Mangalore is seeking an HR & Administration Intern to support recruitment, HR operations, employee documentation, onboarding, attendance, and leave management under the guidance of the HR team.

You will also assist in admin coordination, vendor liaison, records maintenance, and day-to-day office requirements, gaining exposure to HRMS tools like Zoho People and recruitment platforms.

Qualifications

• MBA / PGDM in Human Resources – Freshers preferred.
• Graduates with a strong interest in HR and Administration may also apply.
• No prior work experience required.
• Good verbal and written communication skills.
• Working knowledge of HR concepts and processes, and of how office administration is coordinated.
• Hands-on familiarity with MS Excel / Google Sheets and MS Office.

Responsibilities

• Assist in recruitment activities, postings, and candidate follow-up.
• Coordinate interview schedules and maintain trackers.
• Support onboarding and pre-boarding of new hires and interns.
• Maintain HR records, attendance, and leave documentation.
• Assist in HR documentation and policy communications.
• Support HR in employee induction and policy education.
• Maintain employee files and HRMS data.

Skills

HR concepts

Office administration

Interpersonal skills

Communication

Education

MBA / PGDM in Human Resources

Tools

Zoho People

MS Excel

Google Sheets

MS Office

Job description

Indea Design Systems Pvt ltd | Full time

We are looking for a motivated and enthusiastic HR & Administration Intern to join our Human Resources team in Mangalore. This internship is a great opportunity for freshers to gain practical, hands-on experience in recruitment, HR operations, employee documentation, onboarding, attendance, leave management, employee engagement, and office administration.

The intern will work closely with the HR team and receive guidance and training on various HR processes. The role will also provide exposure to administrative coordination, including reviewing admin checklists, coordinating with admin staff and vendors, maintaining records, and supporting day-to-day office requirements.

Key Responsibilities –HR

• Assist in collecting Job Descriptions and understandinghiring requirements from respective departments.
• Support the HR team in preparing job postings and publishing vacancies on relevant recruitment platforms.
• Learn to source candidates through Naukri, LinkedIn,ATS, employee referrals, and other channels.
• Conduct initial candidate calls and basic HR screening, with guidance from the HR team.
• Maintain candidate details and update recruitmenttrackers.
• Coordinate interview schedules with candidates and interview panels.
• Follow up with candidates throughout the recruitmentprocess.
• Assist in the pre-boarding and onboarding process fornew employees and interns.
• Collect and verify required joining documents.
• Assist in preparing HR documentation.
• Support HR in conducting employee induction and explaining basic HR policies and procedures.
• Maintain and organize employee files and HR records.
• Update employee information in HRMS.
• Assist in monitoring employee attendance and leaverecords.
• Support preparation of leave and payroll-relatedreports.
• Assist in organizing employee engagement activities,celebrations, events, and team activities.
• Support the HR team in maintaining event-relatedrecords and expenses.
• Provide general administrative support to the HR team as required.
• Assist in the employee exit and offboarding process.
• Support collection and maintenance of exit-relateddocuments.
• Assist in updating employee records during employeeseparation.
• Support the HR team in maintaining employee andex-employee records.

Key Responsibilities –Administration Oversight & Coordination

• Review the daily/weekly admin checklist to check that admin tasks (housekeeping, office supplies, facility upkeep, courier/dispatch, etc.) are being completed as expected, and flag any gaps to the reporting manager.
• Coordinate with the admin staff on day-to-day requirements such as office supplies, stationery, pantry items, and vendor follow-ups.
• Help track completion of admin tasks against the checklist and maintain simple records of what has been done and what is pending.
• Assist in coordinating logistics for meetings, company events, and visitor arrangements (seating, refreshments, materials, etc.).
• Support maintenance of administrative registers and records, such as attendance registers, visitor logs, asset registers, and stationery/inventory logs.
• Coordinate with vendors, service providers, or facility staff for routine maintenance and office upkeep requirements, as needed.
• Assist in ensuring that admin-related company policies and procedures are being followed, and elevate any recurring issues to the reporting manager.
• Support the HR/Admin team with any ad-hoc coordination required to keep office operations running smoothly.

Requirements

• MBA / PGDM in Human Resources – Freshers preferred.
• Graduates with a strong interest in HR and Administration may also apply.
• No prior work experience required.
• Good verbal and written communication skills.
• Working knowledge of HR concepts and processes, and of how office administration is coordinated.
• Interpersonal and coordination skills, gained by working with different teams and external parties.
• Hands-on familiarity with MS Excel / Google Sheetsand MS Office for maintaining trackers, checklists, and records.
• Ability to maintain records and handle documentation accurately, with guidance from the team.
• Follow-up and organizational skills, including how to track pending items to closure.
• An eye for detail and consistency — useful when checking whether admin tasks have been completed as per checklist.
• An understanding of confidentiality expectations aroundemployee and company information.

What You Will Learn

• End-to-end recruitment process.
• Candidate sourcing and interview coordination.
• Employee onboarding and documentation.
• Attendance and leave management.
• HR operations and employee lifecycle management.
• Employee engagement activities.
• Exposure to HRMS/HR tools such as Zoho People andrecruitment platforms.
• Basic understanding of payroll inputs and statutory HRprocesses.
• How to review and use an admin checklist to monitorday-to-day office administration.
• How to coordinate with admin staff, vendors, and otherteams to close out routine office requirements.
• Basics of maintaining administrative records such asattendance, visitor, and asset registers.