Hiring Executive Assistant For Managing Director

Trend Solution Inc.; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Trend Solution Inc. in Chennai, India seeks an proactive Executive Assistant to support senior management with administrative and operational tasks.

The role emphasizes calendar management, document preparation, and coordination across departments, with hands-on use of Claude AI to boost productivity. The ideal candidate has 3–6 years of EA/PA experience, strong organizational skills, and the ability to handle confidential information with discretion.

Qualifications

• 3–6 years of experience as an Executive Assistant or similar role.
• Strong organizational, multitasking, and time-management abilities.
• Hands-on experience with AI tools such as Claude for professional tasks.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong follow-up, coordination and problem-solving skills.
• A proactive attitude with strong attention to detail.
• Ability to adapt to new technologies and use AI tools to improve productivity.
• Startup experience would be an added advantage.

Responsibilities

• Manage the executives' calendar, schedule meetings and coordinate appointments.
• Organize meetings, prepare agendas, and document meeting minutes.
• Coordinate with internal departments to track tasks, deadlines, and deliverables.
• Prepare reports, presentations, meeting notes, and other business documents.
• Maintain confidential records and important business information.
• Monitor pending tasks and ensure timely follow-up with stakeholders.
• Support management in day-to-day administrative activities.
• Use Claude to draft and refine documents and summarize information.

Skills

Executive support

Organization

Time management

Coordination

Follow-up

Attention to detail

Education

Bachelor's degree

MBA

Tools

Claude AI

Job description

Job Summary:

We are looking for a proactive and detail-oriented Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should have strong organizational, coordination, and follow-up skills, along with practical experience using AI tools to improve productivity and streamline day-to-day tasks.

Key Responsibilities:

• Manage the executives calendar, schedule meetings, and coordinate appointments.
• Organize internal and external meetings, prepare agendas, and document meeting minutes.
• Coordinate with internal departments to track tasks, action items, deadlines, and deliverables.
• Prepare reports, presentations, meeting notes, and other business documents.
• Maintain confidential records, documents, and important business information.
• Monitor pending tasks and ensure timely follow-up with relevant stakeholders and update to the senior management.
• Support management in day-to-day administrative and operational activities.
• Use AI tools such as Claude to draft and refine documents, summarize information, organize data, and improve work efficiency.

Requirements and Qualifications:

• Any Graduation, MBA Would be preferred.
• 3 - 6 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
• Strong organizational, multitasking, and time-management abilities.
• Hands-on experience with AI tools such as Claude for professional and administrative tasks.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong follow-up, coordination, and problem-solving skills.
• A proactive attitude with strong attention to detail.
• Ability to adapt to new technologies and use AI tools effectively to improve productivity.
• worked in Startup environment would be an added advantage.