Executive Assistant To Managing Director

Kumaran Systems; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Kumaran Systems in Chennai seeks an AI-enabled Executive Assistant to provide strategic and operational support to the Director and senior leadership. This role goes beyond traditional admin, requiring engagement in business discussions, follow-ups, and use of technology to enhance leadership effectiveness.

You will manage the Director's calendar, prepare MOMs, coordinate with internal teams and vendors, draft executive communications, and drive action items with minimal supervision.

Qualifications

• Bachelor's degree in any discipline; candidates from tech or business backgrounds encouraged.
• Excellent spoken and written English.
• Ability to manage multiple priorities with discretion and professionalism.

Responsibilities

• Support the Director with strategic planning, reporting, and process improvements.
• Prepare MOMs, draft emails, and maintain action trackers.
• Coordinate meetings with internal teams and external stakeholders.
• Oversee the Director's calendar, travel, and priorities.
• Summarize meetings using AI tools and drive follow-ups.

Skills

Executive communication

Time management

Confidentiality

English proficiency

Cross-timezone work

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

AI tools

Job description

Executive Assistant Director Office

Location: Chennai (Sholinganallur / Injambakkam), on-site
Employment Type: Full-time
Experience: 3 – 6 years
Reports To: Director

About the Role

We are looking for a technology-savvy, AI-enabled Executive Assistant to provide strategic and operational support to the Director and senior leadership team. This is more than a traditional administrative role. You will work closely with leadership, take part in business discussions, drive follow-ups, and use technology and AI to make the leadership team more effective.

Key Responsibilities

Strategic & Business Support

• Support the Director with business strategy, research, analysis, management reporting, and process improvement.
• Prepare management reports and presentations, using AI tools to speed up analysis and drafting.

Meetings & Follow-Ups

• Attend business meetings, prepare accurate Minutes of Meeting (MOMs), and maintain action trackers.
• Proactively drive follow-ups with stakeholders to ensure timely closure of action items.
• Use AI tools to summarize meetings and prepare action trackers.

Stakeholder Coordination

• Coordinate with internal teams, external consultants, clients, vendors, and other stakeholders on behalf of the Director.
• Take ownership of assignments and execute independently with minimal supervision, escalating issues appropriately.

Communication & Documentation

• Draft, review, and manage business emails, presentations, reports, and executive communications.
• Maintain an organized digital repository of documents, reports, presentations, contracts, and confidential business information.

Executive Operations

• Manage the Director's daily schedule, calendar, meetings, travel arrangements, and priorities.

Required Qualifications

• Bachelor's degree in any discipline. Candidates from Technology, Engineering, IT, Business, or related backgrounds are encouraged to apply.
• Excellent spoken and written English.
• Strong executive communication, coordination, and organizational skills.
• Strong time-management skills, with the ability to handle multiple concurrent projects and priorities.
• Analytical mindset, with the ability to understand business context and turn discussions into clear actions.
• High level of confidentiality, integrity, and discretion in handling sensitive company and employee information.
• Willingness to overlap with North American time zones when required.

Technology & AI Skills

• Strong working knowledge of Microsoft 365 / Google Workspace and modern productivity applications.
• Hands-on familiarity with Generative AI tools such as ChatGPT, Microsoft Copilot, Google Gemini, or equivalents.
• Experience with, or a strong willingness to use, AI-assisted meeting transcription, MOM preparation, research, presentation creation, and action-item tracking.
• Ability to learn new digital tools quickly and apply them to improve productivity and business execution.