Executive Assistant

Kumaran Systems; Chennai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Kumaran Systems in Chennai seeks an AI-enabled Executive Assistant Director Office to provide strategic and operational support to the Director and leadership team. This role goes beyond traditional admin, involving business discussions, follow-ups, and leveraging technology to boost leadership effectiveness.

You will manage the Director's schedule, coordinate with internal and external stakeholders, draft communications, and drive action items with the help of AI tools.

Qualifications

• Bachelor's degree in any discipline;其他 backgrounds encouraged.
• Excellent spoken and written English.
• Strong executive communication, coordination, and organizational skills.
• Strong time-management skills with multiple priorities.
• Analytical mindset with ability to convert discussions into actions.
• High level of confidentiality and discretion in handling sensitive info.
• Willingness to overlap with North American time zones when required.

Responsibilities

• Strategic & Business Support: assist the Director with strategy, research, reports, and process improvements using AI tools.
• Meetings & Follow-Ups: prep MOMs, track actions, summarize meetings with AI.
• Stakeholder Coordination: liaise with internal teams, consultants, clients, vendors on behalf of the Director.
• Communication & Documentation: draft and manage emails, presentations, and confidential documents.
• Executive Operations: manage daily schedule, calendar, travel, and priorities.

Skills

Executive communication

Coordination

Time management

Analytical mindset

Discretion

NA time-zone overlap

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

ChatGPT

Microsoft Copilot

Google Gemini

Job description

Executive Assistant Director Office

Location: Chennai (Sholinganallur), on-site
Employment Type: Full-time
Reports To: Director

About the Role

We are looking for a technology-savvy, AI-enabled Executive Assistant to provide strategic and operational support to the Director and senior leadership team. This is more than a traditional administrative role. You will work closely with leadership, take part in business discussions, drive follow-ups, and use technology and AI to make the leadership team more effective.

Key Responsibilities

Strategic & Business Support

• Support the Director with business strategy, research, analysis, management reporting, and process improvement.
• Prepare management reports and presentations, using AI tools to speed up analysis and drafting.

Meetings & Follow-Ups

• Attend business meetings, prepare accurate Minutes of Meeting (MOMs), and maintain action trackers.
• Proactively drive follow-ups with stakeholders to ensure timely closure of action items.
• Use AI tools to summarize meetings and prepare action trackers.

Stakeholder Coordination

• Coordinate with internal teams, external consultants, clients, vendors, and other stakeholders on behalf of the Director.
• Take ownership of assignments and execute independently with minimal supervision, escalating issues appropriately.

Communication & Documentation

• Draft, review, and manage business emails, presentations, reports, and executive communications.
• Maintain an organized digital repository of documents, reports, presentations, contracts, and confidential business information.

Executive Operations

• Manage the Director's daily schedule, calendar, meetings, travel arrangements, and priorities.

Required Qualifications

• Bachelor's degree in any discipline. Candidates from Technology, Engineering, IT, Business, or related backgrounds are encouraged to apply.
• Excellent spoken and written English.
• Strong executive communication, coordination, and organizational skills.
• Strong time-management skills, with the ability to handle multiple concurrent projects and priorities.
• Analytical mindset, with the ability to understand business context and turn discussions into clear actions.
• High level of confidentiality, integrity, and discretion in handling sensitive company and employee information.
• Willingness to overlap with North American time zones when required.

Technology & AI Skills

• Strong working knowledge of Microsoft 365 / Google Workspace and modern productivity applications.
• Hands-on familiarity with Generative AI tools such as ChatGPT, Microsoft Copilot, Google Gemini, or equivalents.
• Experience with, or a strong willingness to use, AI-assisted meeting transcription, MOM preparation, research, presentation creation, and action-item tracking.
• Ability to learn new digital tools quickly and apply them to improve productivity and business execution.