Executive Assistant To Managing Director

Verve Advisory Pvt. Ltd; Bavdhan; Hybrid; INR 600,000 - 1,200,000; Full time

Job summary

Verve Advisory Pvt. Ltd. in Pune, Bavdhan invites applications for an Executive Assistant to the Managing Director to support prioritization, coordination and follow-ups across teams.

The role focuses on tracking pending tasks, maintaining confidential communications, and ensuring work moves forward when the MD is unavailable, with hybrid work arrangement.

Experience of 2-5 years, strong written and verbal skills, and comfort with AI tools are preferred.

Qualifications

• Excellent written and spoken English communication.
• Experience coordinating with senior stakeholders.
• Ability to remind and update MD on pending matters.
• Strong organization and time-management skills.
• Ability to prioritise and manage multiple tasks simultaneously.
• High level of discretion and confidentiality.
• Comfortable using software and AI tools.
• Self-driven and able to work independently in a hybrid setup.

Responsibilities

• Task and priority management: Maintain a consolidated list of pending tasks, decisions and commitments of the Managing Director.
• Coordination and follow-up: Track action items and commitments, follow up with stakeholders until tasks are closed, and share status updates.
• Stakeholder communication: Act as a point of coordination between the MD and department heads, maintaining professional communications.
• Reporting and documentation: Review meeting summaries and action points, prepare and share summaries and trackers.
• Process improvement: Use AI/automation tools to simplify repetitive work and support internal tool improvements.

Skills

Written and verbal communication

Stakeholder coordination

Remind and escalate

Organisation and time management

Prioritisation of tasks

Discretion and confidentiality

Software and AI tools

Independent in hybrid setup

Tools

AI tools

Job description

Job Description

Executive Assistant to the Managing Director

Job Location - Pune, Bavdhan

Job Summary

The Executive Assistant will work closely with the Managing Director and support him in managing his priorities, commitments and follow-ups. The role involves tracking pending tasks and decisions, coordinating with department heads to ensure timely closure, and keeping the Managing Director updated on the status of ongoing matters.

This is not a calendar or travel-management role. The focus is on coordination, follow-up and ensuring that work moves forward across teams.

Experience

2-5 years.

Key Responsibilities

Task and priority management

• Maintain a consolidated list of all pending tasks, decisions and commitments of the Managing Director
• Track the status and ageing of each item and share a regular update with him
• Remind and follow up with the Managing Director on pending items, and flag matters requiring urgent attention

Coordination and follow-up with teams

• Track action items and commitments made by department heads during meetings and discussions
• Follow up with the concerned stakeholders until tasks are closed
• Manage routine coordination independently when the Managing Director is travelling, and elevate only important matters
• Share status updates on all open items

Stakeholder communication

• Act as a point of coordination between the Managing Director and department heads
• Build and maintain good working relationships across teams
• Communicate clearly and professionally, both in writing and verbally
• Maintain confidentiality of all sensitive information

Reporting and documentation

• Review meeting summaries, transcripts and action points generated through the company's internal AI tool
• Prepare and share summaries, trackers and follow-up notes as requiredMaintain proper records of discussions, decisions and pending items

Process improvement

• Use AI and automation tools to simplify repetitive work
• Support improvements to internal tools and reporting formats over time

Required skills and competencies

• Strong written and verbal communication skills.
• Ability to coordinate and follow up with senior stakeholders professionally
• Confidence to remind and update the Managing Director on pending matters
• Strong organisational and time-management skills
• Ability to prioritise and manage multiple tasks simultaneously
• High level of discretion and confidentiality
• Comfortable using Software and AI tools.
• Self-driven and able to work independently in a hybrid setup.

Preferred

• Prior experience as an Executive Assistant or Personal Assistant to a Founder, MD,
• CEO or Director
• Exposure to automation or no-code tools

Role Requirements

• Working hours may vary depending on the Managing Director's schedule
• Occasional travel as per business requirement 50- 60 days in a year.