General Receptionist/ Admin

Virtuhr; Chhatrapati Sambhajinagar District; On-site; INR 180,000 - 300,000; Full time

Job summary

Virtuhr in India is seeking an experienced Receptionist/Front Desk Executive to manage the front desk and provide professional assistance to visitors, employees and callers. This role emphasizes a presentable persona and strong communication in a corporate setting.

The position requires 4-5 years of front desk experience, proficient MS Office skills, and the ability to coordinate with multiple departments while maintaining records and delivering courteous service.

Qualifications

• 4-5 years of front desk/reception experience.
• Strong communication and interpersonal skills.
• Professional and pleasant personality.
• Good telephone etiquette.
• Basic knowledge of MS Office / Excel.

Responsibilities

• Handle the front desk and reception area efficiently.
• Welcome and assist visitors, clients and candidates in a professional manner.
• Handle incoming and outgoing calls and direct them to the concerned person/department.
• Maintain visitor records and manage visitor entry/exit.
• Receive and coordinate courier, postal and other office deliveries.
• Coordinate with employees/departments regarding visitors and appointments.
• Maintain basic front-office records and registers.
• Coordinate and maintain administration data, files, etc
• Assist with general administrative activities as required.
• Assist HR in employee engagement activities, company employee events.
• Ensure the reception area is neat, organised and professional.
• Ensure excellent upkeep of full office, conference rooms, etc.
• Handle routine queries and provide appropriate information to visitors and callers.
• Handle administrative vendor contracts, billings like housekeeping, security, stationery etc.
• Support HR/Admin team with day-to-day office coordination when required.

Skills

Front desk experience

Communication skills

Professional appearance

Phone etiquette

MS Office

Coordination

Visitor management

Presentable

Tools

MS Office

Job description

• Looking for an experienced and well-presented Receptionist / Front Desk Executive to manage the front desk and provide professional assistance to visitors, employees and callers.

Key Responsibilities:

• -Handle the front desk and reception area efficiently.
• -Welcome and assist visitors, clients and candidates in a professional manner.
• -Handle incoming and outgoing calls and direct them to the concerned person/department.
• -Maintain visitor records and manage visitor entry/exit.
• -Receive and coordinate courier, postal and other office deliveries.
• -Coordinate with employees/departments regarding visitors and appointments.
• -Maintain basic front-office records and registers.
• -Coordinate and maintain all administration data, files, etc
• -Assist with general administrative activities as required.
• -Assist HR in employee engagement activities, company employee events.
• -Ensure the reception area is neat, organised and professional.
• -Ensure excellent upkeep of full office, conference rooms, etc.
• -Handle routine queries and provide appropriate information to visitors and callers.
• -Handle administrative vendor contracts, billings like housekeeping, security, stationery etc.
• -Support HR/Admin team with day-to-day office coordination when required.

Required Skills

• -4-5 years of front desk/reception experience.
• -Good communication and interpersonal skills.
• -Professional and pleasant personality.
• -Good telephone etiquette.
• -Basic knowledge of MS Office / Excel.
• -Good coordination and organisational skills.
• -Ability to handle visitors and multiple calls professionally.
• -Presentable and confident personality.