Front Desk Executive – Reception & Administration

Bonanza Portfolio Limited; Mumbai; On-site; INR 250,000 - 400,000; Full time

Job summary

Bonanza Portfolio Limited is seeking a Front Desk Executive to manage reception and assist with daily administrative tasks. The role requires a well-presented, organized individual with strong communication skills and the ability to handle multiple tasks efficiently.

The candidate should have 1–3 years of front desk/administration experience, be proficient in MS Office and Google Workspace, and maintain a professional, customer-oriented demeanor. Financial services exposure is a plus.

Qualifications

• Graduate in any discipline.
• 1–3 years of experience in front desk, receptionist, administration, or a similar role.
• Excellent verbal and written communication skills.
• Good knowledge of MS Office / Google Workspace.
• Pleasant personality with a professional and presentable appearance.
• Strong organizational and multitasking skills.
• Should be proactive, responsible, and customer-oriented.
• Ability to coordinate effectively with employees, visitors, and vendors.
• Prior experience in financial services, banking, or stock broking industry will be an advantage.

Responsibilities

• Manage the reception area and ensure a professional experience for visitors and clients.
• Greet and assist visitors, candidates, clients, and business associates.
• Handle incoming calls, emails, and general inquiries professionally.
• Maintain visitor records and coordinate visitor access.
• Coordinate with employees for meetings and appointments.
• Manage courier and incoming/outgoing document movement.
• Handle day-to-day office administration and support activities.
• Coordinate with housekeeping, security, vendors, and other service providers.
• Maintain office supplies, stationery, and pantry requirements.
• Maintain administrative records and documentation.
• Assist HR and other departments with routine administrative activities.
• Coordinate meetings, conference rooms, and office arrangements.
• Support employee engagement activities and internal events when required.
• Ensure the reception and common areas are maintained properly.
• Handle any other administrative responsibilities assigned by the management.

Skills

Communication skills

Organizational skills

Multitasking

Professional appearance

Customer oriented

Proactive

Visitor coordination

Reception management

Education

Graduate degree

Tools

MS Office

Google Workspace

Job description

Front Desk Executive – Reception & Administration

We are looking for a well-presented, confident, and organized Front Desk Executive to manage our reception area while also supporting day-to-day administrative activities.

The ideal candidate should have excellent communication skills, a professional personality, and the ability to efficiently manage multiple tasks.

Key Responsibilities

Front Desk & Reception

• Manage the reception area and ensure a professional experience for visitors and clients.
• Greet and assist visitors, candidates, clients, and business associates.
• Handle incoming calls, emails, and general inquiries professionally.
• Maintain visitor records and coordinate visitor access.
• Coordinate with employees for meetings and appointments.
• Manage courier and incoming/outgoing document movement.

Administration

• Handle day-to-day office administration and support activities.
• Coordinate with housekeeping, security, vendors, and other service providers.
• Maintain office supplies, stationery, and pantry requirements.
• Maintain administrative records and documentation.
• Assist HR and other departments with routine administrative activities.
• Coordinate meetings, conference rooms, and office arrangements.
• Support employee engagement activities and internal events when required.
• Ensure the reception and common areas are maintained properly.
• Handle any other administrative responsibilities assigned by the management.

Qualifications

Candidate Profile

• Graduate in any discipline.
• 1–3 years of experience in front desk, receptionist, administration, or a similar role.
• Excellent verbal and written communication skills.
• Good knowledge of MS Office / Google Workspace.
• Pleasant personality with a professional and presentable appearance.
• Strong organizational and multitasking skills.
• Should be proactive, responsible, and customer-oriented.
• Ability to coordinate effectively with employees, visitors, and vendors.
• Prior experience in the financial services, banking, or stock broking industry will be an advantage.

What We Are Looking For

Someone who can be the first point of contact for the organization while efficiently managing day-to-day administrative requirements with professionalism and