GeM Tender Specialist

SW Cybernetics; Dadri; On-site; INR 450,000 - 650,000; Full time

Job summary

SW Cybernetics is seeking a GEM Government Tender Specialist to manage GeM portal activities, identify tenders, prepare bids, and oversee post-bid processes.

The role includes coordinating with internal teams, vendors, and government partners to ensure compliant tender execution and documentation throughout the lifecycle.

Qualifications

• In-depth knowledge of the GeM portal and government tender procedures.
• Strong organizational and analytical skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in relevant software and applications.
• Understanding of procurement processes and regulations.

Responsibilities

• GeM Portal Management: Registering the company on the GeM portal, updating profiles, and ensuring compliance with GeM regulations.
• Tender Identification and Analysis: Identifying relevant tenders, understanding eligibility criteria, and preparing summaries for internal review.
• Bid Preparation and Submission: Preparing bid documents (technical, financial, and general), scanning and uploading documents, and submitting bids on time.
• Financial Bid Management: Calculating BOQ (Bill of Quantities), managing EMD and PBG, and arranging necessary documentation.
• Tender Tracking and Follow-up: Tracking the status of submitted tenders, following up with clients and partners, and managing communication.
• Contract Management: Managing the post-bid/pre-award process, verifying LOA/LOI/detailed orders, and ensuring compliance with contractual terms.
• Communication and Coordination: Coordinating with internal departments (accounts, technical), external partners, and relevant government officials.
• Vendor Management: Maintaining relationships with key vendors, evaluating performance, and resolving issues.
• Documentation and Reporting: Maintaining records of all tender activities, preparing reports, and ensuring compliance with legal and regulatory requirements.

Skills

GeM portal knowledge

Organizational skills

Communication skills

Independent worker

Software proficiency

Procurement regulations

Job description

A GEM Government Tender Specialist description typically involves managing the company's participation in the Government e-Marketplace (GeM) portal, including registering, submitting bids, and managing the process from tender notification to contract execution.

Key Responsibilities:

• GeM Portal Management: Registering the company on the GeM portal, updating profiles, and ensuring compliance with GeM regulations
• Tender Identification and Analysis:Identifying relevant tenders, understanding eligibility criteria, and preparing summaries for internal review
• Bid Preparation and Submission:Preparing bid documents (technical, financial, and general), scanning and uploading documents, and submitting bids on time
• Financial Bid Management:Calculating BOQ (Bill of Quantities), managing EMD (Earnest Money Deposit) and PBG (Performance Bank Guarantee), and arranging necessary documentation
• Tender Tracking and Follow-up:Tracking the status of submitted tenders, following up with clients and partners, and managing communication
• Contract Management:Managing the post-bid/pre-award process, verifying LOA/LOI/detailed orders, and ensuring compliance with contractual terms
• Communication and Coordination:Coordinating with internal departments (accounts, technical), external partners, and relevant government officials
• Vendor Management:Maintaining relationships with key vendors, evaluating performance, and resolving issues
• Documentation and Reporting:Maintaining records of all tender activities, preparing reports, and ensuring compliance with legal and regulatory requirements

Required Skills:

• In-depth knowledge of the GeM portal and government tender procedures
• Strong organizational and analytical skills
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficiency in relevant software and applications
• Understanding of procurement processes and regulations