GeM Executive

Indo Russian Rifles; Amethi; On-site; INR 400,000 - 700,000; Full time

Job summary

Indo Russian Rifles is seeking a GeM Executive to manage end-to-end operations on the Government e-Marketplace (GeM) portal. You will oversee vendor registration, catalog management, bid processing, and order execution while ensuring compliance with government procurement guidelines.

The role requires meticulous documentation, timely submission of bids and tender documents, and coordination with logistics, accounts, and operations teams to ensure smooth order fulfilment and payment follow-ups

Qualifications

• Graduate in any discipline; commerce or business preferred.
• 2–4 years of GeM portal operations or e-procurement experience.
• Knowledge of GeM vendor registration and catalogue management.
• Proficient in MS Excel, MS Word, and documentation management.

Responsibilities

• Manage vendor registration, profile updates, and account maintenance on the GeM portal.
• Create, upload, and maintain product/service catalogues, including specifications, pricing, and supporting documents.
• Identify and monitor relevant GeM bids, tenders, reverse auctions, and government procurement opportunities.
• Prepare, review, and submit bids, quotations, and tender documents within specified deadlines.
• Ensure compliance with GeM guidelines, government procurement policies, and tender requirements.
• Coordinate with internal departments for pricing, technical specifications, approvals, and required documentation.
• Handle purchase orders, order acceptance, delivery schedules, invoicing, and payment follow-ups.
• Coordinate with logistics, accounts, and operations teams to ensure timely order fulfilment.
• Respond to government buyers' queries and resolve order-related and documentation issues.
• Maintain records of bids, tenders, purchase orders, invoices, payments, and related documents.
• Prepare periodic MIS reports on bid status, order execution, and payment realization.
• Stay updated on GeM portal procedures, policies, and government procurement guidelines.

Skills

GeM portal operations

Vendor registration

Bid submission

MS Excel

Documentation management

Education

Graduation in any discipline

Tools

MS Excel

MS Word

Job description

Job Title: GeM Executive

Job Summary

We are looking for a detail-oriented and proactive GeM Executive to manage end-to-end operations on the Government e-Marketplace (GeM) portal. The candidate will be responsible for vendor registration, product catalogue management, bid and tender processing, reverse auctions, order execution, documentation, and payment follow-ups with government departments.

Key Responsibilities

• Manage vendor registration, profile updates, and account maintenance on the GeM portal.
• Create, upload, and maintain product/service catalogues, including specifications, pricing, and supporting documents.
• Identify and monitor relevant GeM bids, tenders, reverse auctions, and government procurement opportunities.
• Prepare, review, and submit bids, quotations, and tender documents within specified deadlines.
• Ensure compliance with GeM guidelines, government procurement policies, and tender requirements.
• Coordinate with internal departments for pricing, technical specifications, approvals, and required documentation.
• Handle purchase orders, order acceptance, delivery schedules, invoicing, and payment follow-ups.
• Coordinate with logistics, accounts, and operations teams to ensure timely order fulfilment.
• Respond to government buyers' queries and resolve order-related and documentation issues.
• Maintain records of bids, tenders, purchase orders, invoices, payments, and related documents.
• Prepare periodic MIS reports on bid status, order execution, and payment realization.
• Stay updated on GeM portal procedures, policies, and government procurement guidelines.

Required Skills and Qualifications

• Graduate in any discipline; Commerce, Business Administration, or a related field is preferred.
• Min 2 Year to 4 years of relevant experience in GeM portal operations, government tendering, or e-procurement.
• Practical knowledge of GeM vendor registration, catalogue management, bid submission, and order processing.
• Familiarity with tender documentation, compliance requirements, and government procurement procedures.
• Proficiency in MS Excel, MS Word, email communication, and documentation management.
• Strong coordination, communication, organizational, and time-management skills.
• Ability to manage multiple bids, documentation requirements, and deadlines accurately.

Preferred Skills

• Hands-on experience with GeM bids, reverse auctions, and government purchase orders.
• Knowledge of EMD, bid security, performance security, and other tender-related requirements, where applicable.
• Experience in invoice submission, order fulfilment, and payment follow-ups with government departments.
• Familiarity with product specifications, OEM authorization, and applicable certifications.

Key Performance Indicators (KPIs)

• Timely and accurate submission of bids and tenders.
• Identification and submission of relevant procurement opportunities.
• Accuracy and completeness of product listings and tender documentation.
• Successful order conversion and execution.
• Timely delivery, invoicing, and payment follow-ups.
• Compliance with GeM requirements and tender deadlines.