Front Office Specialist

SquareYards; Dadri; On-site; INR 240,000 - 360,000; Full time

Job summary

SquareYards is seeking an Admin/Receptionist to manage front desk duties and support day-to-day office administration. The role requires organizing visitor access, coordinating with vendors, and ensuring a tidy reception area while handling multiple administrative tasks efficiently.

The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to work in a fast-paced corporate environment. Immediate joiners preferred.

Qualifications

• 1–4 years of experience in Administration, Reception, Front Office, Facility Management, or similar role.
• Excellent verbal and written communication skills.
• Professional and presentable personality.
• Good organisational and coordination skills.
• Basic knowledge of MS Excel, Word, and other office tools.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong vendor coordination and interpersonal skills.

Responsibilities

• Welcome and assist visitors, clients, candidates, and guests professionally.
• Maintain visitor register and access procedures.
• Ensure reception and common areas remain clean and presentable.
• Handle incoming/outgoing couriers, parcels, and documents.
• Coordinate with housekeeping, security, pantry, and support staff for smooth operations.
• Coordinate with vendors for office supplies and services.

Skills

Communication

Multitasking

Coordination

Vendor coordination

MS Office

Tools

MS Excel

MS Word

Job description

We are looking for a professional, organised, and proactive Admin / Receptionist to manage front desk responsibilities and support smooth day‑to‑day office administration.

The ideal candidate should have excellent communication and coordination skills, a professional personality, and the ability to manage multiple administrative activities efficiently.

Key Responsibilities

• Welcome and assist visitors, clients, candidates, and other guests in a professional manner.
• Maintain the visitor register and ensure proper visitor access procedures are followed.
• Ensure the reception and common areas remain clean, organised, and presentable.
• Handle incoming and outgoing couriers, parcels, documents, and other correspondence.
• Coordinate with housekeeping, security, pantry, and other support staff to ensure smooth office operations.
• Coordinate with vendors for office supplies, services, and other administrative requirements.
• Ensure timely processing and submission of vendor invoices.
• Manage procurement of stationery, office supplies, equipment, and other administrative requirements.
• Coordinate meeting and conference room bookings and ensure rooms are properly arranged before meetings.
• Handle day‑to‑day office administration and ensure seamless office operations.
• Coordinate and negotiate with vendors to obtain cost‑effective services while maintaining quality standards.
• Prepare basic Excel sheets, reports, letters, and other office documents as required.
• Coordinate and report maintenance issues, damaged office assets, and equipment‑related problems to the concerned team.
• Maintain administrative records, contracts, agreements, invoices, and reports.
• Support the HR/Admin team with other administrative activities as required.

Requirements

• 1–4 years of experience in Administration, Reception, Front Office, Facility Management, or a similar role.
• Excellent verbal and written communication skills.
• Professional and presentable personality.
• Good organisational and coordination skills.
• Basic knowledge of MS Excel, Word, and other office tools.
• Ability to manage multiple tasks and work effectively in a fast‑paced environment.
• Strong vendor coordination and interpersonal skills.Candidates who can join immediately or within a short notice period will be preferred.

Preferred Candidate Profile

• Candidates with experience in corporate office administration, front‑office management, vendor coordination, facility management, housekeeping coordination, or reception operations will be preferred.