Front Office Executive

Pranava Group; Attapur; On-site; INR 200,000 - 320,000; Full time

Job summary

Pranava Group is seeking a Front Office Executive to manage the daily front desk and handle a variety of administrative tasks. You will greet visitors, direct them to the right personnel, and manage incoming calls with professionalism.

The role requires strong communication, organizational skills, and the ability to multitask in a fast-paced office environment. Proficiency in MS Office and familiarity with office equipment are essential.

Qualifications

• Minimum education: high school diploma; additional certification in Office Management is a plus.
• Proven experience as a Receptionist or Front Office staff is preferred.
• Strong written and verbal communication skills and a professional appearance.

Responsibilities

• Greet and welcome guests at the office promptly.
• Direct visitors to the appropriate person or office.
• Answer, screen and forward incoming calls.
• Keep reception area tidy with necessary stationery and materials.
• Provide basic information in person and via phone/email.
• Receive, sort and distribute daily mail and deliveries.
• Maintain office security and monitor access at the desk.
• Order front office supplies and track inventory.
• Update calendars and schedule meetings.
• Arrange travel and accommodations and prepare vouchers.
• Record office expenses and costs; perform other clerical duties as needed.

Skills

Receptionist

Front Office

Microsoft Office

Phone Handling

Customer Service

Time Management

Organizational Skills

Multitasking

Communication

Office Equipment

Education

High school degree

Office Management certification

Tools

Microsoft Office Suite

Fax Machines

Printers

Job description

We are looking for a Front Office Executive to manage our front desk daily and to perform a variety of administrative and clerical tasks.

You need to attend to visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintains security and telecommunications system.

Your responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skill sets/Experience we require:

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus